Inactive Hazardous Sites Branch Environmental Engineering Services Contract

The North Carolina Department of Environmental Quality, Division of Waste Management, is seeking pre-qualified environmental engineering and design services vendors for its Inactive Hazardous Sites Branch on a task-order basis with no minimum or maximum guarantee, with Letters of Interest due August 31, 2026 at 2:00 p.m. ET. The estimated total project budget is $2.5 million over a three-year contract term.

Proposing firms must be properly licensed to practice Architecture, Engineering, or Landscape Architecture in North Carolina. Services encompass site assessment and mitigation activities including site-specific work plan preparation, hydrogeologic and contaminant assessment, geophysical assessment, land surveying, permit applications, remediation plan development, health and safety planning, and expert testimony support.

Compensation is structured according to the November 2024 Reasonable Rate Document with vendors required to submit hourly rates for seven personnel levels: Principal, Senior, Project Manager, Staff, Technician, Draftsperson/CAD, and Word Processor/Clerical. Subcontractor costs are reimbursed at the lesser of actual invoiced amount or established maximum rates. Bid quotes complying with the November 2024 RRD are required for activities exceeding $5,000. Subcontracts exceeding $500,000 must comply with North Carolina General Statutes Article 8 for formal sealed competitive bids. Laboratory fees may be incurred with the contractor responsible for quality assurance and any lab errors. Face-to-face meetings requested by the Department are reimbursable at $2,000 for in-person meetings and $1,200 for virtual meetings, limited to four individuals and two hours duration.

The Department reserves the right to reduce payment for deliverables submitted more than 10 business days late by 5 percent, plus an additional 1 percent per day thereafter. Letters of Interest and current Standard Form 254 must be submitted electronically to Vincent Antrilli at Vincent.Antrilli@deq.nc.gov with subject line "IHSB LOI." The contract is funded through State and Federal Funds.