Illuminating Safety in Pensacola

The City of Pensacola, Florida is requesting qualifications for supplemental roadway safety planning services focused on a comprehensive lighting assessment of its high injury crash network under RFQ 26-052, with sealed submittals due August 28, 2026 at 2:30 p.m. Central time. Three to five firms will be short-listed for in-person interviews. A 3-point Small Business Enterprise (SBE) certification bonus applies to City-certified SBEs or partnerships with City-certified SBEs; however, this represents 3 of 103 total evaluation points and is not a set-aside or eligibility requirement.

The scope includes a lighting inventory with gap analysis and deficiency identification, design guidance for roadway and pedestrian-scale lighting, a literature review of best practices including smart lighting and solar technologies, one public workshop and one City Council presentation, a city-wide lighting policy with illumination criteria and minimum illumination levels, a priority areas list for future lighting installation, an interactive ArcGIS map with current conditions and relevant data layers, public engagement materials, an inventory spreadsheet with equipment and data variables, and a final report. The City will provide a 2017 lighting deficiency report as reference material. The project is guided by Vision Zero principles addressing vulnerable users during dark conditions.

Evaluation is weighted as follows: Firm Experience (45 points), Project Team Qualifications (40 points), Scheduling and Budget Estimates (15 points), and SBE certification or partnership (3 points). The project is federally funded through a U.S. Department of Transportation Safe Streets for All Grant and requires compliance with Davis-Bacon wage requirements, prevailing wage determinations, Equal Employment Opportunity regulations, and federal compliance provisions. The contractor must carry Commercial General Liability insurance of at least $1 million per occurrence, Professional Liability insurance of $1 million per occurrence and aggregate, and Business Auto coverage of $1 million combined single limit, with the City listed as additional insured.

Written questions are due August 18, 2026 at 10:00 a.m. Submittal opening is August 31, 2026 at 10:00 a.m., with Evaluation Committee meeting on September 15 and potential oral presentations on October 1. Submittals are limited to 40 single-sided pages with 12-point sans-serif font minimum, excluding cover materials and addenda acknowledgments.