iLems License/hosting (Consumer) Sole Source

The State of Alabama Office of the Chief Procurement Officer is soliciting a sole-source license and hosting agreement for iLems (Consumer) through Alabama Buys Quick Quote, with proposals due September 14, 2026.

This is a sole-source procurement, which restricts competition to the named vendor. The contract will be issued under Alabama Buys Quick Quote terms and conditions (DOPQQBPV4.08.26.pdf), which govern all supplier participation in the platform. Suppliers must register in Alabama Buys and submit responses electronically through the Supplier Portal.

The contract ceiling is $25,000 total cost or five years from the effective date, whichever limit is reached first. Annual renewals are permitted by written agreement of both parties, provided the total does not exceed the $25,000 cap. Price escalation during contract performance may be considered if material or labor costs increase significantly through no fault of the supplier, but increases cannot exceed 5 percent of annual contract cost and cannot cause the total contract to exceed $25,000.

Suppliers must comply with Alabama sales tax certification requirements and E-Verify employment verification. Foreign corporations must register with the Alabama Secretary of State before transacting business. All suppliers must accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and electronic funds transfer at no additional cost. The contract is governed by Alabama law with exclusive venue in Montgomery. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may request price justification.