IFB160940 Aluminum structural plate box

The Virginia Department of Transportation (VDOT), Lynchburg District, issued Invitation for Bid (IFB) 160940 for the design, fabrication, assembly, and delivery of one aluminum structural plate box culvert with structural plate headwalls in Nelson County on Route 646 (Hunting Lodge Rd). The procured structure consists of one barrel with a 12'-7" span length, 5'-2" rise height, 27'-0" barrel length, two headwalls, and 10-degree skew with fill ranging from 1.4' to 4.0' maximum. The solicitation is divided into two lines, with Line 1 covering fabrication and delivery within 60 days of award and Line 2 covering on-site field assembly to be completed within 60 days of delivery; bidders may respond to either or both lines but must demonstrate capacity to perform on any line bid. All aluminum structural plate must meet AASHTO M219 or ASTM B746 standards with 0.250" minimum thickness, and the culvert design must comply with AASHTO LRFD Bridge Design Specifications (8th Edition, 2017) with HL-93 loading and be sealed by a Virginia-licensed Professional Engineer. Bid pricing shall be firm unit pricing for the complete order, including all applicable freight and delivery charges, with no extra charges permitted. The bid closing date is 2:00 PM EDT on May 18, 2026, with a virtual public bid opening scheduled for 9:30 AM EDT on May 19, 2026; prospective bidders may submit questions through May 13, 2026, by 5:00 PM, and all bids must be submitted electronically via eVA. The contract period runs from the date of award through October 10, 2026 (nonrenewable).

The Commonwealth of Virginia has established a goal that over 42 percent of its purchases be made from small businesses, and all bidders are required to submit a Small Business Subcontracting Plan (Attachment B). Bidders not certified as small or micro businesses by the Department of Small Business and Supplier Diversity (DSBSD) by the bid closing date must select the "I Plan To Use Subcontractors" option. If subcontracting is planned, bidders must provide detailed information on each proposed subcontractor, including company name, DSBSD certification number, contact information, value percentage for the initial term, and description of work, with the primary contractor remaining fully liable and responsible for all work performed by subcontractors. Bidders must also provide at least three references for similar goods and services previously provided, along with complete contact information for each reference, and the manufacturer must be on VDOT's Corrugated Metal Pipe Producers approved QA/QC list. The Commonwealth will award the contract by line to the lowest responsive and responsible bidder, with payment made within 30 days of receipt of valid invoice and verification of satisfactory work completion in accordance with the Virginia Prompt Payment Act. Contractors must carry workers' compensation insurance (statutory requirements), employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit), with all bids valid for 60 days.