IFB #27-8-SW onsite fuel supply

Cumberland County, North Carolina is requesting bids for onsite fuel supply services at two county facilities under IFB #27-8-SW, with bids due September 15, 2026 at 2:00 PM EST and a mandatory site visit on September 3, 2026 at 10:00 AM EST at both locations.

The scope covers supply and installation of double-walled fuel tanks, pumps, and consumption tracking systems at the Ann Street Landfill (four tanks: 8,000, 2,000, 500, and 200 gallons) and Wilkes Road Processing Facility (two 2,000-gallon tanks), plus delivery of approximately 175,000 gallons annually of off-road Ultra-Low Sulfur Diesel, highway diesel, unleaded 87 E-10 gasoline, and Diesel Exhaust Fluid. The vendor must provide same-day service, weekend deliveries, and emergency supply during non-typical business hours. Pricing shall be based on Fayetteville OPIS average plus per-gallon fees with all freight included; vendors must specify separate pricing for each fuel type and any volume-based adjustments.

The contract term is three years from award with the County holding options to renew for up to two additional one-year terms. Work must begin within 30 business days of the effective date. The incumbent vendor is Colonial Fuel. The County reserves the right to award to multiple vendors or reject all bids.

Vendors must submit proof of financial stability, three references with similar project experience, and evidence of required insurance: professional liability ($1 million per loss), commercial general liability ($1 million per occurrence), workers' compensation, and business auto liability ($1 million per accident). North Carolina E-Verify compliance and Iran Divestment Act and Israel boycott divestment compliance are mandatory. Written questions are due September 4, 2026 at 12:00 PM EST. Invoices are submitted monthly with payment net 30 days after invoice approval.