IFB 26-058 Medical 89A Forms

The New York State Office of Mental Health is soliciting bids on Medical 89A Forms through a five-year purchase authorization contract under IFB 26-058, with bids due October 22, 2026. No MWBE, DBE, or SDVOB participation goals apply to this procurement.

The scope is 5-part carbonless forms (1 white, 4 yellow), numbered 1–4, measuring 8.5 by 11 inches on 20-pound paper with full-color ink, three-hole punched on top and one-hole punched on the bottom of the white page only. The estimated annual quantity is 28,000 sets, packaged in cases containing 5 packages of 125 sets each (625 sets per case). Vendors must demonstrate three years of prior experience performing the required service and provide proof of New York State Workers' Compensation and Disability Benefits Insurance coverage. General liability insurance with minimum limits of $1 million per occurrence and $2 million general aggregate is mandatory.

Award will be made to the responsible and responsive bidder offering the lowest total bid amount while meeting all mandatory requirements. Pricing must be submitted using the Bid Quote Sheet with a per-case price and total annual cost calculation. All prices are fixed for the contract term, though contractors may request an escalation adjustment not exceeding 3 percent annually or the Consumer Price Index, whichever is less, for years subsequent to the first year. The contract term is five years from Office of the State Comptroller approval. All contractors must participate in the Electronic Payment program administered by the Office of the State Comptroller, with invoices due no later than 90 days after service completion.

Written questions are due October 8, 2026 at 3:00 PM ET. Responses will be provided by October 15, 2026 and posted to the contract reporter. Select/non-select letters are estimated October 29, 2026, with a seven-business-day bidder protest deadline thereafter.