IFB 25-41001-000 Pharmaceutical Waste Removal Services

The California Department of State Hospitals (DSH) has issued Invitation for Bid (IFB) 25-41001-000 for Pharmaceutical Waste Removal Services, seeking a contractor to provide comprehensive waste management services across multiple DSH facilities in California, including locations in Atascadero, Coalinga, Metropolitan, Patton, Sacramento, and Napa. The procurement requires the selected vendor to furnish all necessary labor, packaging, materials, vehicles, placards, labels, equipment, and personal protective safety gear for picking up, transporting, and disposing of biohazardous medical infectious waste, including cytotoxic, antineoplastic, human tissue, and pharmaceutical hazardous and non-hazardous waste. Key qualifications for bidders include possessing a current hazardous waste hauler permit, demonstrating at least three years of pharmaceutical waste disposal experience, and providing three customer references. The contract is anticipated to run from July 1, 2025, through June 30, 2027, with critical procurement dates including a bid submission deadline of April 2, 2025, a public bid opening on April 3, 2025, and a notice of intent to award posting on April 4, 2025. Bidders must comply with strict documentation, tracking, and regulatory requirements, ensuring full adherence to local, state, and federal waste management regulations.

The solicitation includes preference programs for small businesses and disabled veteran business enterprises (DVBE), offering a 5% preference for small businesses and potential DVBE incentives. These set-aside designations aim to promote diversity and support small and veteran-owned businesses in the procurement process. While specific budget ranges are not explicitly detailed in the available documentation, the comprehensive nature of the waste removal services across multiple facilities suggests a significant contract value. The procurement emphasizes strict security, confidentiality, and data protection measures throughout service provision, indicating a complex and regulated service environment. Contractors must demonstrate robust capabilities in handling sensitive medical waste, with a comprehensive approach to packaging, transportation, and disposal that meets all regulatory standards. The multi-facility scope suggests this is a strategic, state-wide contract designed to standardize pharmaceutical waste management across California's Department of State Hospitals facilities. Potential bidders should be prepared to showcase their technical expertise, regulatory compliance, and ability to manage large-scale, sensitive waste removal operations.