IFB 2000004409 HVAC Filters

Fairfax County Public Schools is requesting bids on HVAC air filters under IFB 2000004409, with bids due August 28, 2026 at 2:00 PM Eastern Time. This is a term contract to supply filters on an as-needed basis for approximately 228 schools and 5 satellite/support facilities across Fairfax County Public Schools and Fairfax County Government through October 31, 2031, with three optional one-year renewals.

Filters must meet MERV 10/8A efficiency ratings with pleated construction and specified pleat densities, and all submissions must include ASHRAE 52.2-2017 test reports with Appendix J A-ratings documentation. Bidders must submit pricing schedules for standard-capacity filters, special-size custom filters, and double-filter configurations across all listed face-area ranges and filter depths on an F.O.B. Destination basis. Delivery commitments may not exceed 10 calendar days for standard filters or 21 calendar days for special-cut filters. Fulfillment may be arranged through established manufacturer or distributor arrangements provided the prime contractor retains full responsibility for inventory, delivery, and compliance. Required submissions include manufacturer's price lists, ASHRAE test reports, and three customer references or equivalent capability documentation. No minimum order quantities or dollar amounts per shipment are required, and delivery must reach two primary support centers as well as individual schools and facilities as identified on purchase orders.

Fairfax County Public Schools may award contracts in aggregate, by line item, section, or manufacturer. All submitted prices must remain firm regardless of award scope. Bidders must certify their business classification (small business, minority-owned small, women-owned small, non-profit, or large business); the solicitation encourages but does not mandate minority or women-owned subcontractor participation.

An optional pre-bid conference will be held August 7, 2026 at 10:00 AM EST via Zoom (contact Humaira Hassan at hfhassan@fcps.edu for the link). Written questions are due August 14, 2026 at 5:00 PM Eastern Time. Bids must be submitted electronically through the Euna Procurement portal; paper, telephone, facsimile, and email submissions will not be accepted.