IFB 161046 Drain Maintenance

The Commonwealth of Virginia Department of Transportation Hampton Roads District is requesting bids on drain maintenance services including pipe cleaning and inspection for Interstates 64 and 664 under IFB 161046, with bids due August 3, 2026 and a mandatory in-person pre-bid conference on July 22, 2026 at 10:00 a.m. EST at the Interstate Maintenance Office in Chesapeake, Virginia; attendance is required for bid eligibility. A Small Business Subcontracting Plan is required unless the bidder holds DSBSD (Department of Small Business and Supplier Diversity) certification as a small or micro business at bid closing.

The scope encompasses on-call, as-needed drop inlet, manhole, culvert, and drainage-structure cleaning services; visual inspection and thorough sediment and debris removal; pipe flushing; and PACP-compliant video inspection of inlets and drains with typed inspection reports and labeled videos delivered within two business days of service. Services are performed on Interstates 64 and 664 in the Cities of Hampton and Newport News and the Counties of James City and York.

The contract term is one year from award with four successive one-year renewal options. Pricing shall be submitted as firm unit prices per line item. Price increases during renewal periods are capped at the percentage change of the OTHER SERVICES category of the Consumer Price Index for the previous twelve months. The Commonwealth awards on a grand-total basis to the lowest responsive and responsible bidder. Vendor transaction fees of 1 percent (capped at $500 for DSBSD-certified small businesses or $1,500 for non-certified vendors) apply to each purchase order. Required insurance includes workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. Prevailing wage rates as determined by the Virginia Commissioner of Labor and Industry apply to all mechanics, laborers, and workers. Payment is made within 30 days of receipt of valid invoices and verification of satisfactory work completion. A virtual public bid opening occurs August 4, 2026 at 9:00 a.m. EST/EDT.