IFB 159557 Trash Removal Services

The Virginia Department of Transportation (VDOT) is seeking trash removal services for three Area Headquarters locations in the Hampton Roads District/Accomac area through Invitation for Bids (IFB #159557). The procurement involves providing front load trash containers and weekly pickup services at Accomac (8 cu yard), Eastville (6 cu yard), and Temperanceville (6 cu yard) locations. Specific service requirements include weekly Wednesday pickups, container disinfection every three months, and on-call additional pulls as needed. Bids are due by 3:00 PM EST on March 3, 2025, with a virtual public bid opening scheduled for 9:30 AM EST on March 4, 2025. The contract term is one year from the date of award, with four optional one-year renewals available. Required documentation includes VA State Corporation Commission Form, Vendor Qualification/Equipment Inventory Certification, Subcontractor Approval Request, and Normal and Emergency Contacts. Bidders must register in the eVA procurement system and be prepared to pay applicable transaction fees.

The solicitation is specifically set aside for DSBSD-certified small businesses under the Small Business Enhancement Award Priority, limiting competition to qualified small business vendors. Insurance requirements are comprehensive, including Workers' Compensation, $100,000 Employer's Liability, $1,000,000 Commercial General Liability, and $1,000,000 Automobile Liability. Price increases may be negotiated at renewal periods based on the CPI-U "Other Services" category, providing potential financial flexibility for the awarded vendor. While specific budget ranges are not explicitly stated, the multi-location service requirements suggest a moderate-value contract. The procurement process emphasizes local small business participation and requires vendors to demonstrate both operational capability and financial stability through detailed documentation and insurance coverage. No incumbent vendor information was provided in the available documentation, and no specific technology integration requirements were mentioned beyond the standard trash removal and container management services.