Ice Cream - DOC/EHCC

The Louisiana Office of State Procurement is seeking a Blanket Order Contract for Blue Bell ice cream for the Department of Corrections/Elayn Hunt Correctional Center (DOC/EHCC) located in East Baton Rouge Parish. The procurement specifically requires 34,000 pints of ice cream in assorted flavors (vanilla, chocolate, strawberry, and butter pecan), to be delivered in 10-pint cases. Vendors must also furnish and maintain three refrigerated cabinets/freezers - one for unit 1 canteen and two for unit 2 canteen, with each freezer capable of holding 200 pints of ice cream. The contract period will run from July 1, 2025, through June 30, 2026, with potential renewals for two additional 12-month periods, not exceeding a total of 36 months. Bid submissions are due by June 26, 2025, and must be submitted to the Office of State Procurement in Baton Rouge through the LaPac online system or physical delivery. Evaluation criteria include being the lowest responsive, responsible bidder meeting all specifications, with the state reserving the right to reject individual line items. Delivery requirements specify deliveries on Thursdays only, 5 days After Receipt of Order (ARO).

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Vendors must be registered in the LaGov system and meet comprehensive insurance requirements, including a minimum of $1 million in workers' compensation and general liability insurance, with the State of Louisiana named as an additional insured. Electronic payment solutions including LaCarte procurement card and Electronic Funds Transfer are mandatory. The contract is structured as a proprietary purchase, meaning only Blue Bell brand ice cream will be accepted. Vendors must provide a W-9 form, particularly for newly registered vendors. While a specific budget range is not explicitly stated, the procurement involves 34,000 pints of ice cream and three refrigerated storage units, suggesting a potentially significant contract value. The procurement is funded through next fiscal year funds and is subject to legislative appropriation, with no deliveries permitted prior to July 1, 2025.