Hybrid Training Tool Cutaway Vehicle

The Virginia Community College System Shared Services Center is requesting proposals for a hybrid-electric vehicle cutaway training platform on behalf of Blue Ridge Community College under URFP VCCS-BRCC-27-126352, with proposals due October 5, 2026 at 2:00 PM CST and questions due September 14, 2026 at 2:00 PM CST. All offerors must submit a Small Business Subcontracting Plan identifying planned utilization of DSBSD-certified small businesses; Virginia has established a statewide goal of 42 percent of purchases from small businesses.

The scope calls for one fully functional Toyota hybrid-electric vehicle training platform no more than 10 years old, permanently modified to provide visual and physical access to major hybrid-electric components. The platform must remain operational for demonstration and instructional purposes, include labeling and safety measures for high-voltage systems, and support both introductory and advanced training. Deliverables include on-site delivery and setup, train-the-trainer instruction for designated instructors, instructional materials and curriculum, an enclosed trailer for transportation and storage with optional BRCC logo wrap, and a minimum 90-day warranty covering defects in materials and workmanship.

Evaluation will be weighted as follows: educational and instructional value (25 percent), visibility and accessibility of systems (25 percent), durability and maintainability (10 percent), training and support (10 percent), proposed pricing (10 percent), and small business subcontracting plan (20 percent). This is a spot purchase with no renewal options specified.

Proposals must be submitted electronically through eVA and limited to 100 typed pages (11-point font minimum, 8.5 by 11-inch). All offerors must carry commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. Proposals remain valid for a minimum of 180 days. Non-small businesses pay a 1 percent supplier transaction fee capped at $1,500 per order; DSBSD-certified small businesses pay 1 percent capped at $500 per order.