HVAC Preventative Maintenance and Repair Services IFB ¿ DC260113

The California Department of Education is requesting bids for preventative maintenance and repair services on the HVAC system at the Diagnostic Center Central California in Fresno, with bids due August 31, 2026 at 2:00 p.m. PDT and a mandatory site inspection on August 19, 2026 at 10:00 a.m. PDT. A 5% small business preference is available for certified small businesses; the solicitation is exempt from DVBE requirements but offers a DVBE incentive of 3–5% depending on participation levels.

The scope covers quarterly preventative maintenance (March, June, September, and December), on-demand repair services, and emergency repair services for 23 HVAC units manufactured by Thermal Zone, York, Carrier, and Mitsubishi. Bidders must hold a current California C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor License, and all technicians must hold current EPA Section 608 Universal Technician Certification. All costs — labor, materials, equipment, travel, fuel, permits, licenses, and insurance — must be included in bidder rates. Parts charges may not exceed the contractor's wholesale costs plus 30%. Bidders must carry commercial general liability insurance of at least $1 million per occurrence and workers' compensation insurance.

The contract begins January 1, 2027 and runs through December 31, 2027, with two one-year renewal options (2028 and 2029). The place of performance is 1818 W. Ashlan Avenue, Fresno, California. Award will be made to the responsive and responsible bidder submitting the lowest average Grand Total across three bid forms covering the initial year and two optional renewal years. Bidders must provide quarterly preventative maintenance rates, hourly repair rates, emergency repair rates, and a $4,000 parts allowance. Monthly invoices are submitted in arrears to the Fresno facility. Bids open publicly on September 3, 2026 at 10:00 a.m. PDT.