HVAC Maintenance Services

Wake County Public School System (WCPSS) is requesting proposals for comprehensive HVAC maintenance and repair services across twenty-five schools in the down county regional service center area, with proposals due October 20, 2026, at 1:00 p.m. ET and a pre-proposal conference and site visit on October 7, 2026, at 1:30 p.m. at 1551 Rocky Quarry Road, Raleigh, North Carolina.

Qualified bidders must employ at least four full-time journeyman-level mechanical personnel with two Master-level employees, respond to emergency calls within two hours during after-hours operations (11:00 p.m. to 6:00 a.m. Monday through Friday and twenty-four hours weekends and holidays), and maintain commercial general liability insurance with minimum limits of $1 million each occurrence, commercial automobile liability of $1 million per occurrence combined single limit, and workers' compensation coverage with statutory limits. All offerors must be registered with the North Carolina Secretary of State prior to contract award.

The scope encompasses inspection, preventative maintenance, repairs, service calls, and emergency response for forced air heating units, VAV boxes, heat pumps, split systems, air handlers, boilers, chillers, circulation pumps, exhaust fans, control systems, VFDs, gas furnaces, cooling towers, water source heat pumps, VRF systems, PTAC units, mini-splits, rooftop AC units, and related HVAC components. Walk-in coolers and freezers, commercial ice machines, and controls may also be included.

The initial contract term runs one year from final execution through June 30, 2027, with WCPSS retaining the option to renew for up to three additional one-year terms with ninety days' notice prior to term expiration. Pricing shall be submitted monthly for the initial period and quarterly for subsequent years, with separate line items for diagnostic fees, mechanical services, engineering services, travel charges, and after-hours service calls. Proposal validity is sixty days from bid opening. Written questions are due October 8, 2026, at 1:00 p.m., with responses due October 12, 2026. Liquidated damages apply for failures to meet response-time standards.