HVAC Maintenance Contract

The Village of Friendship Heights, Maryland is requesting proposals for HVAC maintenance services at the Friendship Heights Village Center in Chevy Chase, with proposals due August 28, 2026. The contract term runs three years from September 2026 through September 2029.

The scope covers preventive maintenance, emergency service, and minor repairs for 14 units: one Carrier unit and air handler in the lobby, two Trane units and air handlers in the library, two Trane units and air handlers in the auditorium (floor and ceiling mounted), and nine wall-mounted PTAC units. Required services include quarterly inspections with one annual extensive maintenance visit, 24-hour emergency response with a four-hour response time, preventive maintenance tasks, annual chemical cleaning of coils, belt and air filter replacement on each visit, capacitor and contactor checks, drain line flushing, electrical inspections, circuit board inspections, and annual PTAC cleaning. The scope explicitly excludes equipment replacement, repair of non-maintainable components, refrigerant, structural elements, ductwork, piping, electrical wiring and disconnect switches, and damage from freezing weather, corrosion, electrolysis, or drain stoppage. Contractors must demonstrate at least five years of relevant experience and provide references for comparable projects.

Bidders must be qualified and registered to do business in Maryland under Maryland Code, Corporations Article, Section 7-201, and must certify good standing with the Maryland State Department of Assessments and Taxation. Proof of workers' compensation and comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate is required within five days of contract execution. Quarterly billing is paid in arrears. Contractors are encouraged to propose alternative methods achieving project objectives and will be evaluated equally with specified approaches. Site visits are required prior to proposal submission and should be coordinated with Julian Mansfield at jmansfield@friendshipheightsmd.gov. Evaluation criteria include experience, completeness, schedule, references, overall value, and cost. Proposals must be submitted electronically in PDF format to jmansfield@friendshipheightsmd.gov.