HVAC Maintenance

St. Tammany Parish Government in Louisiana has issued a Request for Proposal (RFP) for comprehensive HVAC maintenance services across seven parish facilities, including Koop Campus Buildings A, B, and C, Towers Building Complex, Justice Center Complex, EOC Complex, Tyler Street Complex, and Safe Haven Complex. The contract requires a full-service maintenance provider responsible for all HVAC hardware, software, controls, building automation systems, ventilation ductwork, chilled water piping, boiler/hot water piping, and water treatment equipment. The selected vendor must furnish all personnel, parts, materials, air filters, tools, and services for preventive and corrective maintenance. A non-mandatory pre-proposal site visit is scheduled for November 18, 2025, at 9:00 AM in Mandeville-area locations and November 19, 2025, at 9:00 AM in Covington-area locations. Written inquiries are due by December 1, 2025, at 2:00 PM, with responses due by December 5, 2025, at 2:00 PM. Proposals are due December 10, 2025, at 2:00 PM CST. The evaluation criteria totals 100 points, distributed across compliance (15 points), project understanding (10 points), project approach (15 points), performance capability (20 points), qualifications and experience (20 points), overall costs (10 points), and small entrepreneurship certification (10 points).

The RFP provides opportunities for Veteran Initiative and Hudson Initiative small entrepreneurships, with additional points awarded for certification. Providers must maintain comprehensive insurance, including $1,000,000 general liability, $1,000,000 business automobile liability, state-required workers' compensation, $1,000,000 pollution liability, and $1,000,000 professional liability. The initial contract term runs from the Notice to Proceed through December 31, 2026, with options for two additional one-year renewals. Vendors must provide references from five public jurisdictions, submit affidavits confirming no improper inducements or conflicts of interest, and demonstrate compliance with employee eligibility verification systems. While specific budget ranges are not explicitly stated, providers must submit monthly and annual costs for each location on a provided pricing sheet, with pricing required to remain firm throughout the contract duration. The Parish will name the winning contractor as the certificate holder and additional insured on all insurance policies, with waiver of subrogation provisions.