HVAC Supply Service

Contra Costa County Public Works Department Facilities Division is seeking proposals for an HVAC supply service contract through solicitation RFP_F-Contr-0000000142. The procurement targets qualified suppliers to provide comprehensive HVAC and boiler components and equipment for county facility maintenance, repair, and installation. Required deliverables include air conditioning units, air handlers, boilers, thermostats, ducting materials, filters, refrigerants, and associated components. Vendors must provide manufacturer discounts, product availability details, lead times, technical data sheets, and demonstrate compliance with local, state, and federal codes. Evaluation criteria will encompass company qualifications, specification compliance, product availability, brand reputation, warranty terms, price competitiveness, and client references. The initial contract term is three years with two optional one-year renewals, potentially extending to five years total. Proposals are due by November 24, 2025, at 3:00 PM PDT, with a submission deadline that requires vendors to present detailed three-year pricing quotes and demonstrate minimum qualifications including five years of HVAC supply experience.

The procurement includes opportunities for disadvantaged business enterprises, with the registration form specifically outlining certifications for Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Businesses seeking certification must meet specific criteria, such as being independently owned, having fewer than 100 employees, maintaining annual gross receipts under $14 million, or being majority-owned by specific demographic groups. While no incumbent vendors are specifically mentioned, the contract template indicates potential award values with insurance coverage ranging from $500,000 to $1,000,000. Vendors must provide commercial general liability insurance, technical expertise in HVAC systems, and references from similar implementations within the past five years. Interested suppliers are encouraged to register on the e-Outreach system at https://www.bidnetdirect.com to receive ongoing notifications about county business opportunities, with the registration being valid for three years before requiring confirmation or updates.