HVAC Equipment and Supplies for HVAC Lab Classes

Catawba Valley Community College (CVCC) in North Carolina has issued an Invitation for Bids (IFB) for the furnishing and delivery of HVAC equipment, components, and related supplies to support instructional laboratory settings and hands-on skills development in its HVAC technical programs. The procurement encompasses 39 distinct line items with quantities ranging from 1 to 12 units per item, including heat pumps, air handlers, condensing units, furnaces, refrigerant recovery units, diagnostic tools, thermostats, ductless mini-split systems, and brazing kits—all intended exclusively for classroom instruction and laboratory exercises rather than commercial installation or building systems. Qualified vendors must be North Carolina registered, in good standing, possess an eVP number, complete mandatory financial certification, provide three customer references, and demonstrate authorized reseller status from manufacturers. Written questions must be submitted by March 30, 2026 at 5:00 PM ET, with state responses provided by March 31, 2026 at 5:00 PM ET. Bids are due April 7, 2026 at 2:00 PM ET, with contract award anticipated by April 13, 2026 at 5:00 PM ET. Award decisions will be based on responsive bids offering the lowest price meeting specifications, with consideration given to vendor past performance, customer references, and financial stability. Delivery must occur within 90 consecutive calendar days after receipt of purchase order to either the Workforce Solutions Complex in Hickory or Alexander Applied Technologies Center in Taylorsville, with FOB Destination pricing required and all shipping, delivery, handling, and administrative fees included in bid prices.

CVCC encourages participation from Historically Underutilized Businesses (HUBs) with a 10% utilization goal for diverse subcontractors. The state reserves the right to award the contract to a single vendor for all line items or to make separate awards to different vendors for individual line items, and may reject all bids if not in the state's best interest. Invoicing will occur only after inspection and acceptance of goods, and the contract term continues until the vendor has fully completed, delivered, and satisfied all requirements with work inspected and accepted by the college. All bids must be submitted electronically via the NC eVP portal, and vendors are responsible for compliance with all addenda and North Carolina General Terms and Conditions prior to contract execution. No specific budget range or award value has been disclosed in the solicitation materials.