HVAC and Life-Cycle Replacement Assessment

Wake County Public School System is requesting proposals for HVAC and life-cycle replacement assessment planning services under RFP 251-27-155, with proposals due October 1, 2026 at 1:00 PM Eastern Time via the North Carolina electronic Vendor Portal and a mandatory pre-proposal conference and site visit on September 23, 2026 at 10:00 AM at 1551 Rocky Quarry Road, Raleigh, NC.

The scope requires development of a comprehensive three-to-five-year prioritized, costed, and executable HVAC replacement program across the District's facilities portfolio. The awardee must translate current asset conditions, maintenance history, and available funding into actionable recommendations and demonstrate expertise in K-12 HVAC systems, facilities asset management, capital renewal, maintenance operations, and large-scale facility improvement implementation.

Evaluation uses a Best Value methodology weighted as follows: Understanding of HVAC and life-cycle challenges (15%), Quality of three-to-five-year planning methodology (20%), K-12 portfolio experience (15%), Asset condition and risk-prioritization methodology (10%), Life-cycle cost and financial planning (10%), Implementation and project execution capability (10%), Maintenance and SOP improvement capability (5%), Daily operational management capability (5%), Qualifications of proposed team (5%), and Cost/Price (5%). Vendors must provide at least three references demonstrating comparable experience and submit completed Attachments A, C, D, E, and F.

The contract term is one year from the effective date of execution. Vendors must maintain Commercial General Liability ($1 million each occurrence), Commercial Automobile Liability ($1 million), statutory Workers Compensation, and Professional Liability Insurance ($1 million) for architectural and engineering services. Written questions are due September 24, 2026 by 1:00 PM, with responses provided by September 28, 2026. Selected vendors must register with the North Carolina Secretary of State within ten business days of award and comply with E-Verify requirements for employers with twenty-five or more employees in North Carolina.