Hunter Education Graduation Hats

The Idaho Department of Fish and Game is seeking quotes for Hunter Education Graduation Hats through Request for Quote (RFQ222), which will establish a three-year contract for annual procurement of approximately 3,000 to 4,000 hats. The procurement involves detailed specifications for hat design, including specific color, fabric, logo, and manufacturing requirements. Vendors must submit electronic quotes via IPRO or email by the specified deadline of December 5, 2023, with the award being made to the responsive and responsible bidder offering the lowest total cost. The solicitation requires vendors to provide a fully burdened unit price, confirm specification compliance, and meet specific delivery requirements, including delivery Monday through Thursday, excluding state holidays, with a 48-hour order confirmation window. Vendors must also provide an estimated delivery date and be responsible for unloading the hats upon delivery. The contract includes provisions for potential annual price adjustments after the first contract year, with a 30-day acceptance period for the department to review delivered items.

The RFQ does not indicate specific set-aside designations or restrictions limiting competition to disadvantaged enterprises or specific organizational types. No incumbent vendors are explicitly identified in the documentation. The contract allows for potential pricing adjustments and includes standard State of Idaho contract terms, with a one-time administrative fee of 1.25% payable to the state. While specific budget ranges are not detailed, the annual procurement volume suggests an estimated contract value between $45,000 and $60,000 annually, depending on hat pricing and exact quantities ordered. Insurance requirements mandate that vendors maintain commercial general liability, commercial automobile liability, and workers' compensation coverage, with the State of Idaho and its agencies named as additional insureds. The contract includes standard provisions for contract modification, termination, and compliance with state laws, with any legal actions to be brought in Ada County district court.