Human Resources Background Check Solution

The Virginia Community College System (VCCS) is soliciting a vendor to provide comprehensive human resources background check services for the VCCS network, with proposals due July 21, 2026. The solution must conduct criminal history screening, education verification, employment history checks, reference verification, and other relevant investigations for employees and contractors across all VCCS institutions.

The vendor must demonstrate capability in high-volume processing with scalable operations to handle variable monthly volumes across multiple colleges. Key performance requirements include defined turnaround time standards, accuracy benchmarks, and reporting capabilities that integrate with VCCS HR systems. The vendor must maintain data security, ensure regulatory compliance with Virginia state employment screening standards and federal requirements, and provide secure, auditable documentation suitable for institutional records. Experience with educational institutions and demonstrated knowledge of FERPA regulations are required qualifications.

Pricing is structured competitively based on annual background check volumes, with potential for multi-year agreements that allow VCCS to secure locked-in rates while preserving flexibility for service enhancements. The procurement emphasizes cost-effectiveness alongside service quality and compliance capability.