HRD Benefits On-Site Cancer Screenings FY27 Pilot Project

The Ohio Department of Administrative Services State Human Resources Division is requesting quotes for on-site skin cancer screenings under an RFQ due August 26, 2026. Bidders must be registered with OhioBuys, OhioPays, and the Ohio Secretary of State and must submit electronically.

The contractor will provide full-body skin cancer screenings performed by certified medical professionals across three geographic areas: Columbus Downtown (ZIP codes 43223, 43215, 43222, 43206), Columbus West (ZIP codes 43228, 43119), and Lebanon (ZIP code 45036 and surrounding areas), with each location within a ten-mile radius of the specified centers. The contractor must deliver an online mobile application scheduling tool and dedicated website for State employees; accommodate at least 30 screenings per location daily including walk-ins; establish communication channels including QR codes, emails, flyers, and dedicated website; meet weekly with DAS to provide updates and detailed reports following each screening event; support billing through direct billing or the State's medical third-party administrator's in-network claim system; and implement a comprehensive contact and results-confirmation plan via phone, text, and email, including follow-up care determination.

The contract term is one year with optional renewal for up to three additional one-year terms subject to satisfactory performance. The total cost must not exceed $50,000. Pricing must remain firm for 12 months from the contract effective date; thereafter the contractor may request equitable price adjustments only for significant increases in actual costs directly resulting from market conditions, supported by verifiable data. The State reserves the right to modify the quantity of units purchased.

Evaluation combines technical proposal scoring (capability to serve specified locations, qualified certified medical professionals, scheduling tool functionality, daily screening capacity, communication channels, meeting availability, billing system compatibility, and appointment management procedures) and cost proposal scoring, with the highest combined score recommended for award. Standard Ohio T&C requirements apply, including commercial general liability coverage of at least $2 million per occurrence and workers' compensation with statutory limits.