Howerton State Office Building Janitorial Services

The Missouri Office of Administration, Division of Purchasing is requesting proposals for janitorial services at the Howerton State Office Building in Jefferson City under RFP STATE 0000000575SL, with proposals due October 9, 2026 at 2:00 p.m. Central Time and a mandatory pre-proposal conference and building tour on September 30, 2026 at 10:30 a.m.

The scope covers approximately 86,113 total cleanable square feet serving approximately 462 full-time employees of the Missouri Department of Social Services–Family Support Division. Services include daily cleaning Monday through Friday (excluding state holidays), weekly deep-cleaning tasks, monthly machine scrubbing and floor refinishing, and semi-annual carpet extraction and floor stripping with wax application. The contractor must furnish all equipment, supplies, and commercial-grade cleaning products, including vacuums meeting Carpet and Rug Institute Green Label criteria and EPA-registered disinfectants. Restricted access areas—a Human Resources Office (approximately 1,800 square feet) and File Room (approximately 800 square feet)—require cleaning between 8:00 a.m. and 4:30 p.m.

The contractor must provide one full-time Day Porter/Matron (8:00 a.m. to 5:00 p.m.), one Working Supervisor/Contractor Contact Person, and at minimum one Floor Care Specialist, each with two years of relevant experience. A minimum of 18 man-hours of after-hours janitorial services must be delivered nightly between 5:30 p.m. and midnight with a minimum of three personnel. All contractor personnel are subject to background checks, fingerprinting, and security clearance approval; the contractor bears these costs. The contractor must meet a minimum of two years of experience within the last five years providing janitorial services for office buildings of at least 86,113 square feet.

Compensation is firm and fixed on a per-square-foot, per-month basis per Exhibit C, submitted electronically through MissouriBUYS. The contract term is one year from execution. Liquidated damages for substandard performance range from $50 to $550 per day depending on task scope. The incumbent is referenced under contract number CS240266001, Bid number RFPS30034902400266. Questions are due ten calendar days before the proposal deadline. Invoicing is monthly with payment due within 30 days of receipt of valid invoices.