Household Hazardous Waste Collection Events

The Town of Lexington is requesting proposals for household hazardous waste collection and disposal services at the Minuteman Regional Household Hazardous Products Facility (60 Hartwell Avenue, Lexington, Massachusetts), with proposals due September 17, 2026 at 12:00 PM and a voluntary pre-bid site visit on September 2, 2026 at 10:00 AM.

The Minuteman facility is a regional consortium of nine municipalities (Arlington, Bedford, Belmont, Concord, Lexington, Lincoln, Waltham, Watertown, and Winchester) conducting eight collection events annually, serving 300–500 vehicles per event since 1998. The awardee must provide all transportation, labor, management, materials, and equipment for collection and disposal; maintain adequate staffing to ensure wait times do not exceed 15 minutes; deploy a dedicated Site Manager and qualified Lab Pack Chemist on-site during all operations; and assume generator status for collected hazardous materials. The scope includes vehicle-based collection (full carload, half carload, small carload), used motor oil disposal (first five 55-gallon drums included at no charge), and water-based paint recycling.

The contract term runs January 1, 2027 through December 31, 2029, with two optional one-year extensions (2030 and 2031). The pricing structure is unit-based with separate line items for setup fees per event, cost per vehicle category, and disposal services. A voluntary pre-bid site visit is scheduled for September 2, 2026 at 10:00 AM. Award notification is anticipated in early October 2026, with the first collection event scheduled for April 2027.

The vendor must provide workers' compensation insurance, general liability of $1 million per occurrence/$3 million aggregate, automobile liability of $1 million, and umbrella/excess liability of $2 million, with the Town of Lexington named as additional insured. Evaluation emphasizes qualifications, experience, staffing plan quality, municipal references (for facilities exceeding 200 vehicles per event), and proposed plan of services, with cost proposals ranked after non-price proposals.