Hourly Wage Equipment Contractor

This procurement is a Request for Quotation (RFQ) issued by Bibb County School District in Macon, Georgia, for hourly wage equipment repair and maintenance contractor services to support the school nutrition program across 38 school locations. The primary objective is to secure qualified contractors to perform routine and preventive maintenance repairs on commercial kitchen equipment including walk-in coolers and freezers, ranges, ovens, mixers, dishwashers, and related appliances from manufacturers such as Hobart, Vulcan, and True. Bidders must demonstrate a minimum of three years of experience providing equipment repair services to school districts or similar governmental organizations and maintain comprehensive insurance coverage including $1,000,000 in general liability and automobile liability, as well as comply with E-Verify employment verification requirements. The RFQ was posted on September 12, 2023, with a non-mandatory pre-bid conference scheduled for September 13, 2023, at 11:00 AM via Microsoft Teams; the deadline for submitting questions is September 20, 2023, at 8:00 AM EST, and proposals are due by September 29, 2023, at 11:00 AM EST through the BONFIRE e-procurement portal. Compensation will be structured as hourly service call rates plus the actual cost of parts and materials, with travel time excluded from billing, and the district intends to award contracts to both a primary contractor (lowest responsive, responsible bidder) and a secondary contractor (second lowest responsive, responsible bidder), neither of which is guaranteed any minimum work volume. Service level agreements require routine repairs to be completed within two calendar days of issuance, with emergency repairs for walk-in freezers, coolers, and gas-connected equipment available 24 hours daily, and routine repairs valued under $2,000 may be performed without prior approval while repairs exceeding $2,000 require a written estimate approved by the district before work begins.

The contract will commence within ten calendar days of the award letter with an initial term of one year and the option for two successive one-year renewal terms, terminating on June 30 of each contract year. All bids must be submitted electronically via the BONFIRE e-procurement portal, and late submissions will not be accepted. No specific set-aside designations, restrictions on organizational types, or disadvantaged enterprise requirements are mentioned in the available documentation. No incumbent vendors or current contractors are identified in the procurement materials. Specific award values or budget ranges are not provided in the RFQ; however, the compensation structure is based on hourly service call rates plus actual parts and materials costs, allowing the district flexibility in managing expenditures based on actual service demand and repair complexity across the 38 school locations.