Holomua Publication Design & Printing Services, Multi-year Term
Closed State & local contract opportunity Posted
- Solicitation number
- B27000160
- State
- Hawaii
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from hiepro.ehawaii.gov. Updated .
About this opportunity
The Employees' Retirement System of the State of Hawaii Department of Budget and Finance is soliciting proposals for design and printing services for the Holomua quarterly newsletter under IFB 2026-05, with proposals due August 10, 2026 at 4:30 p.m. Hawaii Standard Time and award notification expected August 14, 2026.
Offerors must be registered with Hawaii's Department of Commerce and Consumer Affairs and compliant with Hawaii Compliance Express by the solicitation closing date. An office presence in Hawaii is required to facilitate coordination and meetings with ERS. Vendors must submit questions by August 5, 2026, with ERS responses due August 7, 2026.
The scope includes quarterly design, editing, copywriting, layout, Photoshop production, printing, and distribution of approximately 68,000 copies per quarter (67,500 folded for domestic and international mailing, 500 flat copies for ERS delivery) of an eight-page colored publication on 70 lb. paper stock, with flexibility to accommodate 12-page issues and special emergency editions. Pre-production PDF copies require ERS Program Specialist approval prior to printing. Electronic information technology is preferred to comply with Hawaii Electronic Information Technology Disability Access Standards. All electronic data, templates, artwork, photos, and intellectual property developed under the contract become ERS property and must be delivered on external storage media in native files and PDF format.
The contract term is three years with optional two additional one-year extensions, for a total possible five-year term, beginning September 2026 with quarterly publication deadlines of September 30, December 31, March 31, and June 30 of each year. Pricing shall be firm and fixed, inclusive of all labor, materials, applicable fees, costs, and taxes, exclusive of postage. ERS will pay domestic postage using its bulk mail permit; the awardee pays for international postage and seeks reimbursement from ERS. Award will be based on best bid price for the three-year base term, demonstrated staff competency, professional qualifications, responsive references with three years of relevant government experience, and determination as the most responsive and responsible bidder.
Opportunity text
ERS is soliciting qualified vendors' to submit a proposal and quote for design and print production services for a multi-year term contract consisting of a three (3) year term with optional additional (2) 1 year terms, for a total possible term of five (5) years. Refer to IFB for details. Awardee shall develop the quarterly Holomua newsletter for the Employees' Retirement System (ERS), which shall include but not be limited to the following: - Provide design services in coordination with ERS Program Specialist to facilitate design and production of the Holomua newsletter. - Provide a pre-production electronic copy in (PDF) format to the ERS for verification prior to going to print for ERS Program Specialist approval. - It is preferred that all electronic information technology developed or provided under this contract or procurement shall comply with the applicable requirements of the Hawaii Electronic Information Technology Disability Access Standards (Access Standards) - Provide production version hardcopies for mailing to our mailing list and - Provide printing and packaging of the hardcopy production items for mailing. - Have an office presence in Hawaii in order to facilitate coordination of the requirements of the RFQ and for meetings with the ERS. ERS provides the mailing list, awardee to use ERS USPS bulk mailing permit for domestic mailings and ERS shall reimburse the awardee for international postage costs. Offerors are to be duly registered to do business in Hawaii via registration in DCCA (https://cca.hawaii.gov/resources) and to be compliant with Hawaii Compliance Express (https://vendors.ehawaii.gov/hce/buyer) by the date and time of the solicitation closing in HIePRO. Price as quoted by the vendor shall be firm and fixed, inclusive of all labor, materials, applicable fees/costs, including taxes, delivery, installation, etc. (exlucive of postage). Offeror to provide a full proposal, include company background, core competencies, key personnel and experience working with government agencies of similar size, scale, complexity and attributes of ERS. Offeror to include the requisite Offer documents contained in this solicitation which are to be uploaded into HIePRO with the price quote and a Gantt type schedule of their activities in support of this RFQ. All questions must be submitted through HIePRO.
Files
| File | Type | Posted |
|---|---|---|
| IFB 2026_05 SPEC HOLOMUA MULTI_YEAR TERM PUBLICATION 20260731_web.pdf |
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