Holiday Lunches 2026

The Southwest Ohio Regional Transit Authority (SORTA) is requesting quotations for holiday meal catering services at four locations across December 2–17, 2026, with proposals due September 10, 2026, by 2:00 p.m. and questions due August 26, 2026, by 2:00 p.m. No formal small business subcontracting participation goal is required; however, bidders are strongly encouraged to include small and disadvantaged businesses where feasible to support SORTA's MetroMAX program.

The scope covers catering at the Huntington Center on December 2 for 120 executive and administrative staff; Bond Hill Transit Operations and Maintenance facilities on December 15 for 331 staff; Queensgate Transit Operations and Maintenance facilities on December 16 for 426 staff; and the Access Paratransit Facility on December 17 for 180 staff. Total service covers approximately 1,037 individuals across 16 separate service occasions. All meals must include turkey, chicken, and vegetarian entree options with standard sides (potatoes, macaroni and cheese, vegetables, salad, bread, and dessert). Vendors must provide setup, breakdown, cleanup, utensils, and paper goods. Proposals must include detailed cost breakdowns with unit pricing for each service occasion and comprehensive menu descriptions.

Pricing must be all-inclusive, firm-fixed, and valid for 120 days from the proposal deadline. Payment terms are NET 30. Award goes to the lowest responsive bidder with acceptable scheduling availability; if the lowest bidder cannot meet required service times, the next lowest bid with acceptable scheduling will be selected.

Vendors must carry workers' compensation (statutory), general liability ($1 million combined bodily injury and property damage per occurrence), automobile ($1 million per occurrence), crime coverage ($1 million per occurrence), and professional liability ($1 million per occurrence). Certificates of insurance are due within ten working days of Notice of Award. All proposals must include certifications regarding debarment, lobbying restrictions, non-collusion, and FTA disadvantaged business enterprise compliance. Proposals must be submitted electronically through SORTA's e-Procurement Portal.