Holiday Lighting Services

The City of Westland, Michigan is requesting proposals for professional holiday lighting installation and removal services at three municipal locations (Westland City Hall, Nankin Square and Amphitheatre, and Westland Historic Village Park), with proposals due September 29, 2026 at 10:00 a.m. and questions due September 22, 2026 at 4:00 p.m.

The scope includes commercial-grade LED lighting installation on rooflines, trees, landscape features, light poles, and architectural elements; setup of holiday display pieces; weekly maintenance and inspection through January 15, 2027; complete removal and site cleanup between February 1–7, 2027; and attendance at the "Deck the City Hall Event" on December 3, 2026 at 5:00 p.m. to activate displays. Installation and activation must be completed by November 25, 2026, with outdoor timers programmed to activate no later than 5:00 p.m. and deactivate by 8:00 a.m. The contractor shall provide labor, supervision, materials, equipment, and all related work.

The initial contract term is one year with the possibility of two additional one-year renewals upon mutual agreement. Pricing shall be submitted on a lump-sum basis with three separate line items, one for each location.

The City will conduct qualifications-based selection, potentially conducting interviews and evaluating providers on experience, references, capacity, scheduling, and cost-effectiveness rather than cost alone. Required insurance includes comprehensive general liability of $1 million, employer's liability of $1 million per occurrence, motor vehicle insurance with $500,000 per occurrence limits, and umbrella excess liability insurance of $2 million. Vendors must comply with fair employment practices and non-discrimination requirements and provide three business references. Payment is expected approximately 30 days from invoice receipt. No mandatory pre-bid meeting is scheduled; interested bidders are encouraged to visit each site location independently. The City reserves the right to reject any or all proposals, negotiate with selected firms, and request best and final offers.