Holiday Lighting Installation & Related Services

The City of Douglasville, Georgia is requesting proposals for professional installation, maintenance, and removal of holiday lighting and décor across multiple city locations under RFP 2023-003, with proposals due August 12, 2026 at 4:00 PM EDT and questions due July 20, 2026 at 4:00 PM EDT.

The scope encompasses seven primary locations: Jessie Davis Park, Amphitheater & Downtown Greenspace, Church Street, O'Neal Plaza, 8485 Courthouse Square Building 4, Veterans Memorial on Highway 78, and the Douglasville Police Department Complex. Work includes installation of string lights, garlands, wreaths, lighted figures, tree wrapping, roofline lighting, and related electrical work, along with maintenance throughout the holiday season and removal. Contractors must supply all labor, equipment, lifts, materials unless supplied by the City, and storage. Minimum qualifications are five years of experience installing large-scale commercial holiday décor, proof of safety and traffic control plans where required, and three references for similar projects.

Proposals must include realistic lump-sum pricing itemized by location, storage costs, maintenance costs, and detailed warranty provisions. Required insurance includes General Liability at $1 million minimum per occurrence, Workers' Compensation as required by Georgia law, and Automobile Liability at $500,000 minimum per accident. Proposals must be submitted electronically via Bidnet Direct as a single PDF file.

Evaluation criteria total 100 points, weighted as follows: experience and qualifications (25 points), understanding of project scope (20 points), project approach and timeline (20 points), proposal quality and organization (15 points), and cost and overall value (20 points). The top three ranked firms will be invited to participate in virtual interviews with the City's selection committee, with final recommendation to the Mayor and Council for approval. Proposals remain valid for 60 days following submission. No site visits or bidders' conferences are scheduled.