Holiday Light Display Services

Solicitation # 0625
Posted 6/9/25, 5:01 AM
No Updates
Due 6/30/25, 10:00 AM
State
Florida
Source
No public source available
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The City of DeBary in Volusia County, Florida, is seeking a qualified vendor to provide comprehensive holiday light display services through Request for Proposal (RFP) 06-25. The procurement encompasses the full lifecycle of holiday decorations, including furnishing, installation, maintenance, and removal of outdoor holiday lights and decorations. Specifically, the project requires deploying 73 LED silhouette holiday decorations on street poles with power outlets, positioned every fourth pole from Saxon Blvd to Dirksen Drive, and installing a 20-26 foot pre-lit Christmas tree. Vendors must ensure decorations are fully operational from the Monday before Thanksgiving through New Year's Day and completely removed by January 15th. The city will evaluate proposals based on three key criteria: qualifications and experience (30 points), response to scope of work and product selections (30 points), and product offerings/catalogs (40 points), with a total possible score of 100 points. Proposals are due on June 30, 2025, at 10:00 AM EST, and the contract is structured for an initial three-year period with potential for two one-year renewals. Weekly maintenance is required, with mandatory repairs of any malfunctioning lights within three days of notification.

The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged business enterprises. The contract requires vendors to maintain comprehensive insurance coverage, including commercial general liability ($1M per occurrence), automobile liability, commercial umbrella, workers' compensation, and professional liability insurance. All lighting decor must be UL-certified and capable of withstanding various weather conditions. The city reserves the right to award multiple contracts or no contract at all if deemed in its best interest. While specific budget ranges are not detailed in the documentation, vendors should be prepared to provide a comprehensive solution that meets the city's decorative and operational requirements. The procurement appears open to qualified vendors with demonstrated experience in large-scale holiday lighting installations and maintenance, with a focus on reliability, aesthetic quality, and technical proficiency in outdoor holiday decoration deployment.

Generated 6/9/25, 5:11 AM