Hitching Rails and Gate MaterialsBid Documents

The Indiana Department of Natural Resources is requesting quotations for hitching rails and gate materials for Ferdinand State Forest in Elkhart County, with quotations due August 14, 2026 at 10:00 a.m. This is an RFQ with subcontracting goals — 8% Minority Business Enterprise, 11% Women Business Enterprise, and 3% Indiana Veteran-Owned Small Business Enterprise — and Indiana procurement preferences available to U.S. manufacturers, steel-product suppliers, Indiana businesses, and small businesses where supporting documentation is submitted.

The scope covers metal tubing and pipe for hitching rails to replace rotting wood structures and fire lane gates to replace damaged cattle gates at the facility located at Pike 6583 East State Road 264, Ferdinand, Indiana. The materials specification is detailed: 21 feet of 28'-3" × 3" × 1/4" square tubing; 42 feet of 5" ID Schedule 40 pipe; 165 feet of 3" ID Schedule 40 pipe; 25 feet of 1" solid rod; 13 feet of 1/2" T × 5" W plate; 5 feet of 3/8" T × 3" W plate; and 100 feet of 2" ID Schedule 40 pipe. The DNR will construct the hitching rails and gates in-house to minimize labor costs.

All goods must include a 90-day warranty or manufacturer's standard warranty, whichever is longer, and be delivered F.O.B. destination within 30 days of order receipt if no delivery date is specified. Pricing must be quoted on a firm, fixed-price basis with unit prices clearly extended; unit prices prevail if discrepancies exist between unit and total pricing. All applicable charges, fees, shipping, reconditioning, installation, and labor must be included in bid prices. Quoted prices must remain valid for thirty calendar days following the response due date. Questions are due at least seven days prior to August 14. For responses exceeding $75,000, manual signatures are required and faxed responses are not acceptable; otherwise, bids may be emailed to Kathy Evans at kmevans@dnr.in.gov or faxed to 317-972-3275, Attn: Kathy Evans. Payment will be made via electronic funds transfer in arrears, and the State reserves the right to cancel the purchase order at any time.