HISD HVAC Chiller Replacement Project

Harlandale Independent School District's Department of Purchasing is requesting proposals for complete HVAC chiller replacement services across three facilities — McCollum High School Main Gym (approximately 6,000 square feet), Harlandale High School Main Gym (approximately 6,000 square feet), and Gillette Elementary Main Building (approximately 69,300 square feet) — under RFP 270003, with sealed proposals due July 29, 2026 at 1:00 p.m. (CT) via the Bonfire Portal. A mandatory walkthrough on July 9, 2026 at 9:00 a.m. begins at Harlandale High School and continues to the other two sites.

Scope includes removal and disposal of existing HVAC chiller systems; delivery, rigging, and installation of new unit air-cooled chillers and chilled water air handling units; electrical and piping upgrades including variable-frequency drives; building automation system integration; commissioning; operator training; and complete documentation. Contractors must be licensed and insured, hold general liability coverage of $1,000,000 per occurrence and umbrella coverage of $2,000,000, and comply with prevailing wage standards consistent with Bexar County, Texas. All on-site personnel with direct student contact must clear criminal background checks per Texas Education Code Section 44.034. Contractors must provide a minimum 5-year workmanship warranty plus manufacturer material warranty and secure all required permits.

The District evaluates on price (35 points), vendor reputation and past relationship history with the District or other governmental entities (20 points), quality of goods and services (20 points), extent to which services meet District needs (20 points), and other relevant factors (5 points). Price is submitted as a "not to exceed" cost proposal with itemized labor and material fees for each location submitted separately. The District does not award contracts solely on price and reserves the right to make multiple awards or award components to different vendors. Work must be completed by December 31, 2026. This is a one-time purchase with no renewal options. Questions are due July 14, 2026 at 9:00 a.m., with responses issued as addenda by July 17, 2026. Award is anticipated at the next available Board of Trustees meeting.