High Performance Cold Mix

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Maintenance, issued a Request for Bid (RFB) for High Performance Cold Mix, a specialized patching material suitable for pothole repair during cold and damp weather conditions on asphalt or concrete pavement. The procurement seeks bids for approximately 3,500 tons of High Performance Winter Asphalt Cold Mix to be delivered to maintenance facilities across all twelve Kentucky transportation districts, with individual district quantities ranging from 25 to 200 tons per location. The liquid asphalt blend must be sourced from one of six pre-approved suppliers: UPM Cold Mix, QPR Cold Mix, K-Link, EZ Street Asphalt, Jasa HP High Performance Cold Patch, or Bond-X High Performance Cold Mix, and vendors must provide certification from an independent laboratory confirming conformance to stringent specifications including specific viscosity, flash point, distillation, and penetration requirements. Vendors are not required to bid on all districts but must bid all line items within any district where they choose to participate to be considered for award. The solicitation was issued on November 9, 2020, with written questions due by November 16, 2020 at 4:00 p.m. Eastern Time, responses to written questions provided on November 17, 2020, and bids due by November 24, 2020 at 10:00 a.m. Eastern Time, with electronic submission required to KYTC.Bids@ky.gov. The tentative award date was December 11, 2020, with delivery required within 30 calendar days of award, and all bids must remain valid for a minimum of 90 days after the bid closing date. Evaluation will be conducted using a best-value approach based on two measurable criteria: Price (95 points) and Delivery Time (5 points), with award made per district to the lowest-priced, conforming bid, and vendors with guaranteed delivery times exceeding 30 days will be rejected as non-responsive.

The Commonwealth maintains the right to apply reciprocal preferences for Kentucky resident bidders as defined in KRS 45A.494 and preferences for qualified bidders as outlined in 200 KAR 5:410, which includes Kentucky Correctional Industries and nonprofit agencies serving individuals with disabilities. Bidders claiming resident bidder status or qualified bidder status must submit required affidavits, and foreign entities must provide proof of Secretary of State registration. The six pre-approved suppliers listed (UPM Cold Mix, QPR Cold Mix, K-Link, EZ Street Asphalt, Jasa HP High Performance Cold Patch, and Bond-X High Performance Cold Mix) represent the existing approved contractor infrastructure for the liquid asphalt blend component, ensuring material consistency and quality across all district awards. Pricing shall be quoted on a per-ton basis, F.O.B. Destination Freight Prepaid and Allowed, with vendors bearing all shipping and freight responsibilities, and the contract includes a one-year warranty period for patch performance. No specific budget range or award value is provided in the solicitation documents; however, based on the approximately 3,500-ton total quantity across all districts and typical asphalt pricing, the total contract value could range significantly depending on submitted unit prices.