Hemp Annual Agreement Software Program 374936

The Alabama Department of Agriculture and Industries, Industrial Hemp Section, is seeking a quote to renew a maintenance agreement for proprietary software supporting its hemp regulatory program, with quotes due September 24, 2026. Service must run continuously with no interruption and remain compatible with the state's on-contract payment supplier.

The scope comprises two components: WinWam Software Hemp Portal, including online applications, billing, and payment processing for Hemp-Grower/Handler, Hemp-Processor/Handler, Hemp-University, and Hemp-Sites participants, together with middleware products, payment processing setup, data conversion, and training; and Azure Web Hosting Fee, a cloud-based storage solution providing enhanced security and automatic backup. The software manages regulated participants, applications, licensing and registration information, program records, compliance data, and reporting.

The service period runs October 1, 2026, through September 30, 2027. The contract is subject to a $25,000 total cost cap and may be renewed annually by written agreement for up to five years from the effective date. Suppliers must register in Alabama Buys and submit responses electronically through the Supplier Portal. All suppliers must comply with State of Alabama procurement regulations, including foreign corporation registration, E-Verify enrollment certification, and sales tax exemption and compliance procedures. The state reserves the right to conduct cost realism and price reasonableness analysis. Vendors must accept multiple forms of electronic payment at no additional cost to the state. Contact Andy Tipton at (334) 240-7186 for inquiries; all questions must be submitted online through the Supplier Portal.