Heating, Ventilation, and Air Conditioning Services

Stockton University's Office of Procurement & Contracting is requesting proposals for heating, ventilation, and air conditioning services on an as-needed basis across five New Jersey campus locations (Galloway, Atlantic City, Hammonton, Manahawkin, and Woodbine), with proposals due October 15, 2026 at 2:00 p.m. and a pre-proposal meeting on September 18, 2026 at 10:00 a.m.

The scope encompasses general service, installation, repair, disposal, and maintenance for a comprehensive range of HVAC and related mechanical equipment, including pipe work (torching, cutting, welding, soldering, brazing, pro-press), all duct-system types, geothermal components, rooftop units, boilers, furnaces, burners, heat exchangers, air conditioners, refrigerant lines, split systems, heat pumps, terminal units, building management systems, pneumatic controls, chillers, cooling towers, water and gas piping, compressors, humidification and dehumidification systems, variable-frequency drives, variable-air-volume systems, mechanical insulation, and exhaust fans. The majority of services are anticipated at the Galloway campus.

The contractor must have a minimum of five years' experience, hold appropriate licenses and certifications, provide a Commercial Food Service Equipment Association Certified Technician, maintain 24/7/365 availability with response times of six hours for non-emergency requests and two hours for emergency requests, and carry comprehensive insurance including workers' compensation and general liability of $2 million per occurrence plus excess/umbrella coverage of $10 million. Compensation is structured as hourly rates for journeymen and foremen under New Jersey Prevailing Wage Act requirements, with annual adjustments over a three-year contract period (one-year initial term plus two optional one-year renewals). Material costs are charged at contractor cost plus a maximum percent markup fixed across all contract years. All costs are all-inclusive; no additional fees are permitted unless approved for specialized equipment not reasonably foreseeable. Questions are due September 24, 2026. The University reserves the right to terminate for convenience with thirty days' notice and will award to the single vendor deemed most advantageous considering price and other factors.