Health & Fitness Physicals

The City of Schertz, Texas is soliciting competitive sealed bids through Invitation for Bid (IFB) Number 2025-014 to provide comprehensive health and fitness physical examinations and medical screenings for approximately 55 to 60 Fire Department personnel, with potential expansion to neighboring municipalities through existing Interlocal Agreements that could reach approximately 400 personnel total. The scope of services includes annual physicals for current firefighters, new-hire physicals as needed, and optional services such as cancer screening labs, HIV testing, heavy metals profiling, and specialized imaging. All annual physicals must include laboratory and urinalysis testing, comprehensive physical examinations with vision and audiometry testing, cardiopulmonary screening with stress testing and VO2 max assessment, and ultrasound-enhanced cancer screening, with all services to be performed on-site at Schertz Fire Department Station #3 located at 11917 Lower Seguin Road, Schertz, Texas 78154. Required qualifications include demonstrated professional credentials, submission of at least three customer references for services provided within the past five years, completion of Form 1295 (Certificate of Interested Parties), and submission of a Certificate of Insurance along with proof of HIPAA compliance for all protected health information. Sealed bids must be submitted electronically through the City's e-procurement portal (Bonfire) by December 12, 2025, at 3:30 PM Central Time, with a public virtual bid opening conducted via Microsoft Teams; the deadline for submitting questions is December 9, 2025, at 5:00 PM Central Time. The contract will be structured as an Indefinite Delivery, Indefinite Quantity (IDIQ) agreement with an initial three-year term and two optional one-year renewal periods, subject to mutual agreement, with all pricing to be firm and fixed for the initial contract term. The City reserves the right to reject any or all bids and make award decisions based on best value rather than lowest price alone.

No specific set-aside designations or restrictions limiting responses to disadvantaged enterprises, minority-owned businesses, or other protected classifications are identified in this procurement. Contractors must comply with Texas Local Government Code requirements regarding boycotts of Israel, energy companies, and firearm entities. No incumbent vendors or current contractors are listed in the available documentation. Bidders are required to submit per-person rates for annual and new-hire physicals, itemized pricing for optional services, and applicable group rate structures for interlocal participation, with all pricing and terms to apply equally to participating entities. Invoicing will follow Net 30 payment terms with detailed invoices required to include service dates, locations, personnel counts, examination types, and applicable interlocal participants. No specific award value or budget range is disclosed in the procurement documents, allowing bidders to propose competitive pricing based on the scope of services and contract structure.