Hayes Intermediate School AV Upgrades

Grand Ledge Public Schools is seeking proposals for Hayes Intermediate School AV Upgrades, a comprehensive audiovisual system renovation project located in Eaton County, Michigan. The procurement involves a Request for Proposal (RFP) for upgrading AV systems in four specific spaces: Choir Room B102, Band Room B108, Auxiliary Gymnasium G104, and Cafeteria C113. The project requires a qualified contractor to supply and install new audio equipment, video displays, projection systems, control interfaces, and networking infrastructure, with specific technical requirements including QSC audio systems, touch panel controls, wireless microphones, projection screens, and video input/output devices. The bid is due on May 5, 2025, at 11:00 a.m., with a mandatory pre-bid conference previously held via Zoom on April 24, 2025. Installation is scheduled to commence on or around July 1, 2025, and be completed by July 30, 2025. Bidders must be authorized dealers with a local business presence within 250 miles of the project site, possess proper licensing and insurance, and provide a bid bond of at least 5% of the bid amount.

The contract appears to have specific restrictions requiring bidders to be authorized dealers with local business presence and certified Q-SYS programmers. Contractors must submit detailed shop drawings, programming layouts, and equipment lists for review, and will be responsible for system programming, installation, and two minor programming updates after project completion. An allowance of $750 is included for potential changes. The successful bidder will need to provide performance and labor/material payment bonds. While no specific set-aside designations for disadvantaged enterprises are mentioned, the project requires integration with existing school infrastructure, with the new audio systems not required to integrate with the current school PA system. The technical specifications include detailed equipment requirements such as RCF, Martin, and LEA audio components, wireless microphone packages from Lightspeed and Shure, and specific mounting and connectivity guidelines. Although a precise budget range is not specified, the comprehensive nature of the AV upgrades across multiple school spaces suggests a significant investment in educational technology infrastructure.