Hayes AV RFP.pdf

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

PROJECT MANUAL

APRIL 16, 2024

Consultant:

Hamilton AV Design

Owner:

Grand Ledge Public Schools

Included Documents:

RFP

Bid Form

General Requirements

Specifications

Drawings

SECTION 00 1116

INVITATION TO BID

GRAND LEDGE PUBLIC SCHOOLS

PROJECT NO GLPS-10

SECTION 00 1116 – INVITATION TO BID

1.1 PROJECT INFORMATION

A. Notice to Bidders: Bidders are invited to submit bids for Project as described in this Document.

B. Project Identification: Hayes Intermediate 5/6 School AV Upgrades

1. Project Location: 12620 Nixon Rd, Grand Ledge, MI 48837

C. Owner: Grand Ledge Public Schools.

D. Consultant: Hamilton AV Design 55 E. Main Ave, Zeeland, MI 49464.

E. Project Description: Project consists of AV technology upgrades/renovations to several spaces within the intermediate School.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract – AV.

a. GC will work with Owner’s representatives to coordinate installation timeframes.

b. All Electrical contract work will be performed under a separate contract administered by the District.

1.2 SUBMITTAL AND OPENING

A. A. Owner will receive sealed bids until the bid time and date via sealed envelope. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: Monday, May 5, 2025.

2. Bid Time: 11:00 a.m., local time.

3. Location: GLPS District Services Office: 220 Lamson St, Grand Ledge, MI 48837

4. Submit not less than three (3) copies of the bid on the supplied bid form.

B. Bids will be opened at 11:15am at the above location.

C. By making a Bid, each Bidder represents that the Bidder has read and understands the Project Documents, has visited the site, has become familiar with local conditions affecting the Work, has correlated observations with the requirements of the Documents, and has based the Bid upon the materials, systems and equipment required by the Documents.

1.3 PREBID CONFERENCE

A. A prebid conference for all bidders will be held via zoom on Thursday, April 24, at 10:00am. Tours of the facility can be arranged on an as-need basis at the school.

B. Meeting can be joined at the following link:

Join the meeting now

Meeting ID: 210 058 837 699 9

Passcode: qV7Nm2xy

C. Sub-bidders, potential suppliers, and other interested persons may attend.

D. An attendance sheet will be circulated. Bidders must identify themselves as such on the attendance sheet. Sub-bidders and others are requested to indicate their trade or specialty. Identified Bidders will be notified whenever an Addendum is issued.

1.4 DOCUMENTS

A. Online Procurement and Contracting Documents: See bid advertisement for document location.

B. Bidders and Sub-bidders shall promptly notify the Designer of ambiguities, inconsistencies or errors discovered in examining the Documents or the site and local conditions, so that the Designer may issue written clarifications to all Bidders. The Designer may issue Addenda before receipt of bids, to modify https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzIxZjVlZDctYjQ1OC00YjJhLTk4YmUtNzNhYTJlOGQyMWZj%40thread.v2/0?context=%7b%22Tid%22%3a%2206feec64-1284-4d9b-aca0-1e660820e9a0%22%2c%22Oid%22%3a%224e345a74-a664-4e93-9c29-fd5086546d72%22%7d

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

PROJECT NO GLPS-10

the Documents. In the space provided in the Bid Form, bidders shall acknowledge receipt of such Addenda.

1. Questions and RFI’s regarding the documents and project scope shall be submitted to the consultant at this email address: tim@hav.design

2. All questions submitted to the consultant will be answered via written addendum.

3. All questions must be submitted by 2pm on Tuesday, April 29, 2025.

4. Questions submitted after that time will not be answered.

C. Bids shall be based on products indicated in the Documents. No substitutions may be made without prior approval from the Designer. Procedures for product substitution requests and approvals are outlined in the bid documents.

1.5 TIME OF COMPLETION

A. A. Bidders shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time.

1. Installation is expected to commence on or around July 1, 2025 and complete by July 30, 2025.

1.6 BIDDER'S QUALIFICATIONS

A. Bidders must have a local business presence (within 250 miles of the project site) for long-term service and support of the systems.

B. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. Costs for these items shall be clearly identified on the bid form.

1. A Bid Bond, in an amount not less than 5% of the Bid amount, in a form acceptable to the Owner will be required of all bids.

2. A Performance Bond, a separate Labor and Material Payment Bond in a form acceptable to Owner will be required of the successful Bidder.

3. Insurance in a form acceptable to Owner will be required of the successful Bidder.

END OF SECTION 00 1116

mailto:tim@hav.design

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

PROJECT NO GLPS-10

SEALED BILL LABEL

Separate, or fold over, the label on the line below, and affix to the exterior of sealed container so information is clearly visible for Bid Submission. Ensure label is attached in a manner to prevent accidental removal or defacement. Label shall serve as sole identification for sealed bid at submission.

BID TO: Grand Ledge Public Schools Attention: Mr. Mark Deschaine 220 Lamson Street Grand Ledge, MI 48837

BID FROM: _________________________________________________

PROJECT: HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

INCLUDING Addendum No.____Dated_____________ ADDENDA: Addendum No.____Dated_____________

DUE: 10:00 am on April 18, 2025

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

PROJECT NO GLPS-10

Bid Proposal Form for Grand Ledge Public Schools

Hayes Intermediate 5/6 School AV Upgrades

The undersigned bidder hereby offers, in the amount stated below, to furnish all labor, materials, tools, equipment, apparatus, facilities, transportation and permits for the construction of the above noted project if this offer is accepted by the project client.

Bidder shall hold the lump sum prices for all work for 60 calendar days from the bid due date. The project client reserves the right to reject any and all bids without explanation and pursue completion of the work by additional means as needed.

Section 27 4116 – Appendix A (use figures only)

Equipment Total $________________________

Miscellaneous Total $________________________

Labor Total $________________________

Project Management Total $________________________

Total Base Bid – Appendix A $______________________Lump Sum

Section 27 4116 – Appendix B (use figures only)

Miscellaneous Total $________________________

Total Base Bid – Appendix B $______________________Lump Sum

Section 27 4116 – Appendix C (use figures only)

Miscellaneous Total $________________________

Total Base Bid – Appendix C $______________________Lump Sum

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

PROJECT NO GLPS-10

Appendix A Total $______________________Lump Sum

Appendix B Total $______________________Lump Sum

Appendix C Total $______________________Lump Sum

Performance Bond Price $______________________Lump Sum

Bid Bond Price $______________________Lump Sum

Total Base Bid $______________________Lump Sum

Acknowledge receipt of Addenda:

Addendum # 1 _____

Addendum # 2 _____

Addendum # 3 _____

Alternate Pricing:

Alternate # 1 $___________________Lump Sum

Alternate # 2 $___________________Lump Sum

Alternate # 3 $___________________Lump Sum

Company:__________________________________

Signature: _________________________________ Dated:__________________

Printed Name:______________________________ Title:____________________________

Email:____________________________________________________

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

PROJECT NO GLPS-10

Familial Relationship Disclosure Form

All Bidders must complete the following familial disclosure and attach this information to the bid.

By the attached sworn and notarized statement we are disclosing the following familial relationship(s) that exist between the owner or any employee of the bidder and any member of the Grand Ledge Public Schools Board of Education, Superintendent, School Director or Principal. Grand Ledge Public Schools will not accept a Proposal that does not include this sworn and notarized disclosure statement.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position and familial relationship or NONE.)

Signature(s): Title

Name of firm:

On this , 20 , before me a Notary Public in and for said county, personally appeared , agent of the said firm and who acknowledged the same to be his free act and deed as such agent.

Notary Public

GRAND LEDGE PUBLIC SCHOOLS

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMICS SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized office of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Grand Ledge Public Schools’ (the “School District”) Request for Proposals For Hayes Intermediate School AV Upgrades (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contactor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By: _________________________________

Its: _________________________________

Date: _________________________________

This instrument was acknowledged before me on the __________ day of ___________________, 20__, by ___________________________________.

,Notary Public

______________________County, ____________

My Commission Expires: ____________________

Acting in the County of: _____________________

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

Contract Exceptions

Check one Box

Bidder takes no exception to, and agrees to comply with all sections, terms, conditions and/or requirements of the Contract Documents.

Bidder proposes the following exceptions to the Contract Documents:

Paragraph Number Explanation

NOTE:

Exception(s) to any bid sections, terms, conditions and/or requirements deemed excessive for any reason by the Owner and/or Designer may result in disqualification of Bid.

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

Certificate of Liability Insurance

(Contractor to submit a copy of their current COI)

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

Certificate of Worker’s Compensation Insurance

(Contractor to submit a copy of their current COI)

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE 5/6 SCHOOL AV UPGRADES

Sample Contract

The School District expects each vendor to include its appropriate purchase or leasing documents in its Proposal for consideration by the School District. Submitted contractual documents of the successful vendor may be subject to negotiation, and the following terms and conditions shall be included or incorporated into any purchase or leasing document between the School District and the selected vendor. For purposes of these provisions, “Contractor” means the successful vendor; and “Agreement” means the contractual document entered into between the School District and the successful vendor.

1. Insurance. Contractor agrees that it shall maintain commercial general liability and automobile liability coverage with minimum combined single limit, bodily injury and property damage liability of not less than One Million Dollars ($1,000,000.00) per occurrence/aggregate. Contractor further agrees that it shall maintain workers’ compensation coverage with statutory limits and will also maintain employers’ liability coverage with a limit of at least Five Hundred Thousand Dollars ($500,000.00) for each accident. School District is to be included as an additional insured on both the commercial and general liability. The general liability are to be issued on an occurrence-made basis. Contractor agrees to provide School District with current, valid insurance certificates evidencing required coverages under the Agreement with required policies or certificates of insurance properly endorsed to give School District at least thirty (30) days’ notice of cancellation or material reduction of insurance coverage. Insurance provided by Contractor must be placed with insurers that meet a minimum Best financial rating of A:10.

2. General Indemnification. Contractor agrees to indemnify and hold harmless and defend the School District, its Board and its Board members in their official and individual capacities, its successors, assignees, employees, contractors and agents from and against any and all claims, costs, expenses, damages, and liabilities, including reasonable attorney’s fees, arising out of the (i) negligent act or willful misconduct of the Contractor, its officers, directors, employees and agents; (ii) any breach of the terms of the Agreement by Contractor; or (iii) any breach of any representation or warranty by Contractor under the Agreement.

3. Governing Law. The Agreement shall be construed in accordance with, and its performance governed by, the laws of the State of Michigan.

SECTION 00 2113

GENERAL REQUIREMENTS

GRAND LEDGE PUBLIC SCHOOLS

SECTION 00 2113 – GENERAL REQUIREMENTS

1.1 SUMMARY OF WORK

A. Work Covered by Contract Documents

1. This project consists of technical systems upgrades to Hayes Intermediate 5/6 School.

2. The Instructions to Bidders, Project Manual, Request for Proposals, dated March 28, 2025, issued by owner, General Requirements and Owner-Contractor Agreements, are a part of all divisions and all contract documents. The order of precedence for interpretation shall be the Agreement between Owner and Contractor, RFP, the Instruction to Bidders, the Project Manual, the General Conditions and the Contractor’s Proposal. Execution of the Contract signifies that the Contractors are fully knowledgeable with all requirements of all divisions and documents. No claims for additional compensation will be entertained or paid to any Contractor on account of its failure to be fully informed of all requirements of all Contract Documents.

B. Replace AV systems with new AV systems in gymnasium, cafeteria, band room and choir room.

1.2 CONTRACTS

A. Construct the work of each contract under a separate lump-sum/fixed price contract with the Owner. Coordination of the work will be provided as specified herein.

B. Contractors shall carefully examine all drawings and read all divisions of the specifications and Contract Documents and shall include all Work required of them for a complete project.

C. Requirements for a specific trade or contract will generally be described in that portion of the Specifications or Drawings related to that trade or contract. Such requirements may, however, be described in other sections of the Contract Documents. Contractors will be held responsible for having carefully examined all drawings and read all divisions of the specifications and all contract documents to avoid omissions or duplications and to ensure a complete job.

D. Each Contractor is deemed to be fully informed about conditions relating to the construction of the Project and the employment of labor thereon by execution of the Contract. The Contractor will not be relieved of its obligation to furnish all material and labor necessary to carry out the provisions of the Contract.

E. Any claim by the Contractor of an inability to meet any requirement set forth on the Contract Documents, or that any requirement of these documents is impractical or unreasonable, will not be recognized, unless the claim was made at the time the Contractor’s proposal was submitted, and specific provision is made for such claim in the Contract.

F. Unless otherwise specified, the Contractor shall supply all labor, supervision, materials, transportation, apparatus, fuel, energy and tools, necessary for the entire and proper completion of the Work. It shall perform all Work herein described in a workmanlike manner in accordance with the Contract Documents and shall provide everything properly incidental thereto as shown on the drawings, stated in the specifications or reasonably implied there from.

G. Each Contractor shall be responsible for its own Work and every part thereof, and all Work of every description used in connection therewith. It shall specifically and distinctly assume all risks of damage or injury from whatever cause to property or persons used or employee on or in connection with his Work, and undertake and promise to indemnify, defend and hold harmless the Owner, Architect and District against all claims rising out and or on account of any such damage or injury.

H. Each Contractor shall be held responsible for the execution of a satisfactory and complete piece of Work in accordance with the true intent of the drawings and specifications. It shall provide without extra charge all incidental items required as a part of its Work, even though not particularly specified or indicated. If it has good reason for objecting to the use of any material, application

PROJECT NO GLPS-10

or method of construction as shown or specified, it shall make report of such objection to the District and obtain proper adjustment before the Contract is executed.

I. Should any material or workmanship be found defective or in any way contrary to the Contract, it may be rejected by the Owner regardless of its state of completion and same must be remedied or removed by the Contractor at no additional cost or expense to Owner.

1.3 WORK BY OTHERS

A. Work on the Project which is excluded from this Contract is as follows:

1. Materials testing

2. Asbestos abatement

1.4 WORK SEQUENCE

A. Construct Work in stages to accommodate the Owner's use of the premises during the construction period, as applicable

B. Bidders are to assume that their Work will be coordinated in a manner consistent with industry practice and the efficient coordination of all trades and that are to recognize that the sequence and pace of their work may be dictated by other trades.

1. Calendar dates associated with the completion of work of any particular contract are not assured.

2. All Bidders recognize and will accept modifications to the schedule which, in the opinion of the District, are reasonable for the general interest of the Project as a result of allowable time extensions (formally or informally approved) in any contract, and that such modifications are inherent to the construction process and shall not qualify as a basis for extra compensation from the Owner.

3. The Bidder, in submitting a proposal for a particular bid category, agrees to commit the necessary resources to complete the Work activities of the bid category within a period of time not longer than the planned duration. Work included in a bid category, but not specifically defined by a work activity, is to be accomplished in a reasonable manner in conjunction with other work of the bid category, and in such a way as to avoid complication of or to delay the work of other bid categories.

1.5 CONTRACTOR USE OF PREMISES

A. Each Contractor shall limit its use of the premises for Work and for storage related specifically to the Work, to allow for Work by other Contractors.

B. Use of the premises will be coordinated by the District.

C. Each Contractor shall assume complete responsibility for the protection and safekeeping of their products stored on site.

D. Each Contractor shall move its stored products, which interfere with operation of the Owner.

E. Each Contractor shall obtain and pay for the use of additional storage or Work areas if needed for operations.

1.6 PARTIAL OWNER OCCUPANCY

A. Each Contractor shall schedule his operations for completion of portions of the Work, as designated in Schedule for the Owner's occupancy prior to substantial completion of the entire work.

1.7 PROJECT COORDINATION

A. It shall be the responsibility of the District to coordinate and expedite all phases of construction.

All separate Contractors shall fully cooperate with the District.

B. Contractors shall assist the District in coordinating, scheduling and timing of construction activities to ensure orderly progress of the Work.

PROJECT NO GLPS-10

C. Each Separate Contractor shall

1. Within ten (10) days of receipt of Notice of Pending Award of Contract, submit to the District a list of the Contractor's principle staff, including on-site superintendent. Coordinate the work of its employees and Sub-contractors.

2. Expedite its Work to assure compliance with schedules.

3. Coordinate its Work with that of other separate Contractors and Work by Owner. Contractor will prepare and submit coordination drawings wherever close and careful coordination is required.

4. Comply with directions and instructions of the District.

5. Verify dimensions shown on the drawings and obtain all measurements required for proper execution of Work.

6. Place sleeves and inserts correctly for pipes, conduits and similar items required for its Work, in forms, walls, partitions, and floors. All said Work shall be done in cooperation with the affected Contractors. All items shall be placed in ample time so as not to delay concrete operations. Do not place sleeves so they pass through beams, girders, and similar construction, unless locations are approved by the Architect.

7. Each Contractor shall see that sleeves and inserts are kept in their proper positions and not displaced by the placing of concrete or other construction Work. The separate Contractors of the Mechanical and Electrical Work involved shall be responsible for inclusion of these items in the Work and shall advise the District and Architect of all changes of sleeves and inserts locations.

1.8 CONSTRUCTION ORGANIZATION AND START-UP

A. District shall establish on-site lines of authority and communications. District will:

1. Conduct the pre-construction meetings.

2. Conduct progress meetings.

3. Establish procedures and lines of communication:

a. Submittals

b. Reports and records

c. Recommendations

d. Coordination drawings

e. Schedules

4. Contract Documents:

a. Consult with Designer to obtain interpretation.

b. Assist in resolution of questions or conflicts which may arise.

c. Transmit written interpretations to other Contractors, and to other concerned parties.

5. Assist in obtaining permits and approvals:

a. Building permits and special permits required for permanent improvements or for temporary facilities.

b. Verify that Contractors and Sub-Contractors have obtained permits for inspections and for temporary facilities.

1.9 CUTTING AND PATCHING NEW WORK

A. Each Contractor whose Work requires it, shall be responsible for all cutting, fitting and patching, including excavation and backfill, required to complete the Work in accordance with Contract Documents or to:

PROJECT NO GLPS-10

1. Properly fit parts together or to receive Work of other Contractors.

2. Uncover portions of the Work to provide for installation of ill-timed Work.

3. Remove and replace defective Work.

4. Remove and replace work not conforming to requirements of Contract Documents.

5. Provide routine penetrations of non-structural surfaces for installation of piping and electrical conduit.

B. Preparation

1. Provide adequate temporary support as necessary to assure the structural value or integrity of the affected portion of the Work.

2. Provide devices and methods to protect other portions of the Project from damage.

3. Provide protection from the elements for that portion of the Project which may be exposed by cutting and patching work and maintain excavations free from water.

C. Performance

1. Execute cutting and demolition by methods which will prevent damage to other Work and will provide proper surfaces to receive installation of repairs.

2. Execute excavating and backfilling by methods which will prevent settlement or damage to other Work.

3. Employ the original installer or fabricator to perform cutting and patching in accordance with Contract Documents for:

a. Weather-exposed or moisture-resistant elements.

b. Sight-exposed finished surfaces.

4. Execute fitting and adjustment of products to provide a finished installation to comply with specified products, functions, tolerances and finishes.

5. Restore Work which has been cut or removed; install new products to provide completed Work in accordance with requirements of Contract Documents.

6. Fit Work airtight to pipes, sleeves, ducts, conduit and other penetrations through surfaces.

7. Maintain Fire Wall penetrations.

8. Refinish entire surfaces as necessary to provide an even finish to match adjacent finishes:

a. For continuous surfaces, refinish to nearest intersection.

b. For an assembly, refinish the entire unit.

c. 01095.6

1.10 EQUAL OPPORTUNITY FOR EMPLOYMENT (MICHIGAN)

A. Each Contractor will comply with all applicable provisions of the Federal Civil Rights Act and the Michigan Fair Employment Practices Act, and the violation of either shall be cause for cancellation of this contract.

B. Each Contractor, in accordance with the Michigan Fair Employment Practices Act, to the extent such act is applicable, shall not discriminate against any employee or applicant for employment, to be employed in the performance of such contract, with respect to the hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment because race, color, religion, national origin or ancestry (or age or sex, except where based on a bona fide occupational qualification). Contractor shall not maintain or provide for his employees any segregated facilities.

PROJECT NO GLPS-10

1.11 SHOP DRAWINGS, PRODUCT DATA, SAMPLES

A. All submittals shall be clearly identified with project name and location, and Contractor's name.

The District shall indicate its review by means of his stamp, with his initials and date of review, prior to submitting to the Architect for review.

B. Shop drawing details shall be identified by reference to sheet and detail, schedule of room or door numbers shown on Contract Documents.

C. Product data copies shall be clearly marked to identify pertinent products, models, or part numbers; shall show performance characteristics and capacities, dimensions and clearances required, and during or piping diagrams and controls.

D. Samples shall be of sufficient size and quantity to clearly illustrate functional characteristics of the product with related parts and attachment devices, showing full range of color, texture and pattern.

E. Shop drawing submissions unless otherwise noted, shall be electronically transmitted.

F. Product data submissions, unless otherwise noted or otherwise instructed at the pre-construction meeting, shall be electronically transmitted.

G. Sample submissions, unless otherwise noted or otherwise instructed, shall consist of three (3) physical samples.

H. Each Contractor shall submit a list of dates for the proposed shop drawings delivery schedules for the District's review within ten (10) days of Notice of Pending Award.

I. Allow three (3) weeks for initial review. Allow additional time if further review is required with other disciplines.

J. It is the Contractor's sole responsibility to submit shop drawings, coordination drawings, product data and samples in a timely fashion for review and approval, including resubmittals if necessary.

No time extensions will be allowed for failure to submit these items.

1.12 SPECIAL SCHOOL CONSTRUCTION POLICIES

A. There will be no Radios, Boom Boxes, CD Players, or similar items allowed on the jobsite. Failure to comply can result in the removal from site.

B. There will be no smoking or tobacco allowed on school grounds. Failure to comply can result in the removal from site.

1.13 STARTING OF SYSTEMS

A. See specifications for requirements on starting, testing, adjusting and balancing of equipment and systems appropriate to the Scope of Work associated with each Bid Category.

1.14 CONTRACT CLOSE OUT: SUBSTANTIAL COMPLETION

A. Before Contractor requests inspection for certification of substantial completion, complete the following:

1. Complete final clean-up requirements as directed by District, including touch-up and otherwise repair and restore marred exposed surfaces.

B. The following items must be completed before final acceptance and final payment is made:

1. All Work and Punch List items must be completed.

2. Final Application for Payment must be submitted and approved for payment.

3. All guarantees and warranties must be submitted.

4. Final waiver of lien and sworn statements must be submitted with Application for Payment.

5. Record drawings, maintenance manuals, and similar record documentation must be submitted.

PROJECT NO GLPS-10

6. All items of Work for Contractor must be approved by regulatory agencies such as, but not limited to, the State Fire Marshall, Health Department, Mechanical Inspector and Electrical Inspector.

7. Submit a copy of the Architect's final punch list signed by Contractor's representative, stating that each item has been completed or otherwise resolved for acceptance.

8. Consent of surety to final payment must be submitted.

1.15 SPARE PARTS AND MAINTENANCE MATERIALS

A. Each Contractor shall retain all loose and small detachable parts of the apparatus and equipment furnished under his contract, as well as keys and tools required for maintenance, until the completion of the work. Each Contractor shall then turn same over to the Owner, or his representative designated to receive them and obtain from him an itemized receipt thereof in triplicate. He shall retain one copy of this receipt for finally payment for the work.

END OF SECTION 00 2113

SECTION 27 4100

GENERAL CONDITIONS FOR AUDIO-VIDEO SYSTEMS

GRAND LEDGE PUBLIC SCHOOLS

HAYES INTERMEDIATE SCHOOL RENOVATIONS

SECTION 27 4100 – GENERAL CONDITIONS FOR AUDIO-VIDEO SYSTEMS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

The AV Contractor shall coordinate with the General Contractor, Electrical Contractor, and all other Building Trades as needed for junction box locations, raceways, pull boxes, and other pathways related to the AV systems installation.

A. The following specification sections relate to and are covered by this section:

1. 27 4110 – Training for Audio-Video Systems

2. 27 4116 – Integrated Audio-Video Systems

3. 27 4125 – Audio-Video Control Systems

1.2 SUMMARY

A. This project is part of the Grand Ledge Hayes Intermediate School Renovations project. Refer to the plans and specifications for further information.

B. The audio-video systems reference the systems specifically identified for the above referenced project. These systems are identified as:

1. Audio Systems including but not limited to:

a. Input equipment

b. Distribution equipment

c. Mixing consoles and controllers

d. Power amplifiers

e. Digital Signal Processing

f. Loudspeakers

g. Wire and Cable

h. Rigging and Hardware

2. Displays including but not limited to:

a. Flat Panel Displays

b. Video Projectors

c. LED Video Walls

3. Video Systems including but not limited to:

a. Input equipment

b. Distribution equipment

c. Wire and Cable

d. Rigging and Hardware

4. Control Systems including but not limited to:

a. Touchpanels

b. Button Panels

c. Virtual Panels

d. Control Processors

e. Control Programming

f. Wire and Cable

5. Miscellaneous

GRAND LEDGE PUBLIC SCHOOLS

a. Equipment Racks

b. Wall plates and Rack Panels

c. Equipment Carts

d. Power Distribution and Conditioning

1.3 SUMMARY OF WORK

A. General:

1. Provide audio-video systems engineering and installation for the above listed Project.

Systems are to include all devices, equipment, installation, programming and commissioning in accordance with requirements of the contract documents and drawings.

2. The Work detailed within the Contract Documents has been specified to meet certain requirements for performance, appearance, and costs. It shall be the responsibility of the Contractor to implement the guidelines and requirements contained in the Contract Documents and translate them into a complete design package containing all elements necessary for a complete, operational, and functionally integrated Audio-Visual System(s).

3. Provide all work as detailed in the Contract Documents as a turnkey installation including all material, labor, engineering, warranties, taxes, freight, and permits. Only items and requirements specifically stated to be provided by others shall not be a requirement for this Section of the Work.

1.4 GENERAL CONDITIONS

A. The General Conditions of the above referenced project shall be considered part of this specification. Unless this Section contains statements, which are more definitive or more restrictive than those contained in the Owner’s General Conditions, this Specification shall not be interpreted as waiving or overruling any requirements expressed in the General Conditions.

B. Work Experience

1. Contractor agrees that they are familiar with the and have significant work experience in projects of this nature and scope. Contractor agrees to provide all materials, product and work to provide a complete and functional systems to the owner.

2. Contractor must state if they intend to utilize a subcontractor for any portion of the work on this project. Contractor shall be liable for all work performed by any subcontractor. The Owner reserves the right to approve or disapprove any subcontractors.

3. Contractor shall comply with all local and state regulations covering this work. Contractor shall rectify any work found to not be in compliance with any local or state regulatory agency.

4. All permits and any required certifications shall be obtained and paid for by the Contractor.

Contractor will forward evidence of any such required items to the owner.

1.5 DEFINITIONS

A. The following shall be used as general identifiers as specified herein:

1. Owner – Organization or person who has undertaken the above referenced project.

2. Construction Manager – Contractor hired by the owner to coordinate and facilitate the construction of the project.

3. Contractor – The company awarded the work of this section by the Construction Manager.

4. Consultant – Company hired by the Owner or Architect to design the Audio-Video Systems.

5. Electrical Contractor – The company awarded the work for the electrical and raceway portions of the project, typically, but not limited to, Division 26.

6. Subcontractor -- Company or organization contracted by the Contractor to perform or supply any portion of this specification.

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7. Work – The term “Work” means all construction and services specified within this document.

The Work includes all related labor, materials, equipment, and services provided, or to be provided, by the Contractor to fulfill the specification’s obligations.

8. Drawings – The term “Drawings” means all Audio-Video Systems Drawings and associated sketches, details, riser diagrams, etc.

9. As used in the Drawings and Specifications for the Work, certain nontechnical words and phrases shall be understood to have specific meanings as follows, regardless of indications to the contrary in the General Conditions or other documents governing the Work.

a. “Furnish” – Purchase and deliver to the project site complete with all necessary parts, pieces, and accessories. Where required, purchasing shall include payment of all necessary sales taxes as may be required.

b. “Install” – Unload new equipment or take an item furnished by others and place or mount at the location indicated by the project drawings or specifications.

c. “New” – Manufacturer’s current and most recent model, manufactured within the past year and not previously used.

d. “Provide” – Furnish and Install.

10. Where the word “conduit” is used without specific reference to type, it shall be understood to mean “raceway”.

11. Reference to “U.L. (Materials Construction) Standards” shall mean the “Standards for Safety” published by Underwriters Laboratories, Inc. Standards published by other certification agencies such as CSA and ETL may also be used.

1.6 DIVISION OF LABOR

A. Electrical Contractor shall furnish and install all conduit and boxes associated with the AV Systems as specified, as shown on the drawings, and as required by the Contractor.

B. Electrical Contractor shall supply a pull string in all conduits for the Contractor.

C. All Audio-Video wiring shall be supplied and installed by the Contractor.

D. All electrical connections carrying line voltage (above 100 volts) shall be connected and terminated by the Electrical Contractor. All line voltage wire and cable for the audio and video systems shall be provided by the Electrical Contractor.

E. All electrical connections carrying low voltage (below 100 volts) shall be connected and terminated by the Installing Contractor. All low voltage wire and cable for the audio and video systems shall be provided by the Installing Contractor.

1.7 QUALITY ASSURANCE

A. All electrical installation shall be in compliance with the N.E.C., and shall be inspected by the Local or State Electrical Inspection Authority. All installation shall be subject to inspection by the Local Authority Having Jurisdiction. All installation shall be in accordance with the AHJ. Any installation methods found to not be in compliance with the AHJ shall be rectified by the contractor without claim for additional payment.

B. Bidders for this section are expected to be an authorized dealer for all major pieces of equipment or purchasing them through an authorized dealer. Documentation of dealer status may be requested from bidders. Failure to provide adequate documentation may be grounds for disqualification from the bidding process.

C. The master/lead technician working on site shall have a minimum certification of CTS with CTS-I highly preferred. The primary project engineer shall have a minimum certification of CTS with CTS-D highly preferred. Failure to provide proper qualifications shall be grounds for disqualification from the bidding process.

D. Any AV work found by the Architect, Construction Manager, Owner, or Consultant to not be acceptable or in compliance with the specifications and drawings will be rectified by the Contractor with no additional claim for compensation.

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E. Any expense incurred by the Owner to correct or rectify unsatisfactory work of the Contractor shall be borne by the Contractor. The Owner may withhold any money due to the contractor or recover any money already paid to the contractor to cover any such expenses.

1.8 PRE-INSTALLATION SUBMITTALS

A. Submittal sheets are required to be submitted for all specified equipment. All submittals and shop drawings shall be submitted and approved by the Consultant prior to the beginning of installation.

These submittals shall be provided not more than 4 weeks following award of contract.

1. A control system is part of the project therefore the touch panel layouts and control system programming shall be submitted for approval prior to the start of installation. See specification section 27 4125 for Control System requirements.

2. Contractor shall furnish an electronic PDF document for any equipment request that is not the specified product. If requested by the Construction Manager, a printed submittal set can be submitted and is to be bound on the left side and printed on 8.5x11 inch paper.

3. A complete Bill of Materials (with associated cut sheets for each piece of equipment) will be submitted by the Installing Contractor showing all the equipment to be installed. Materials will be listed in the same order that the products are listed in the Appendix of the corresponding specification. Each sub system will be shown with all the products to be installed as part of that sub system in the order listed in the specification. The Bill of Materials will indicate the quantity being supplied, the manufacturer, the model of the equipment, and a brief description of the equipment.

4. All product data sheet submittals shall be organized in the same order that products are listed in the appendix of this specification. Each sub system of the design shall have the product data sheet for each piece of equipment contained in that sub system – organized in the order listed in the specification. Under no circumstance shall the product data sheets be organized in alphabetical order. Any product data sheet submittals not conforming to this will be automatically rejected.

5. Contractor shall furnish an electronic PDF set of shop drawings detailing a complete installation plan. Shop drawings are expected to expand upon the construction documents and shall show all components and wires, complete with individual wire numbers, proposed rack layouts, riser diagrams and schematics for individual subsystems, calculations, and details of proposed rigging. Schematics shall show a separate designation for each device and labeling shall correspond to that of the rack layouts. Installing Contractor shall convey that that the system is ready to install as shown in the shop drawings, and that details not explicitly defined by this specification or on the drawings have been addressed by the Contractor. Submittal drawings should match the native size of drawings in the project documentation.

6. Scanned or copied versions of the construction documents will not be accepted and shall be automatically rejected.

7. Failure to furnish all information as noted above shall result in the rejection of submittals.

8. Some of the Consultant’s floor plan drawings may be available for use by the Contractor in preparing shop drawings.

1.9 STANDARDS

A. All equipment and installation practices, where applicable standards have been established, shall be built and installed to the standards of the following institutions:

1. Underwriters Laboratories, Inc. (UL): Comply with requirements of UL-50

2. NFPA 70, National Electric Code (NEC)

3. InfoComm 2M-2010: AV Design and Coordination Processes

4. InfoComm F501.01:2015: Cable Labeling for Audiovisual Systems

5. InfoComm V202.01:2016: Display Image Size

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6. ANSI/InfoComm 10:2013: Audiovisual Systems Performance Verification

7. ANSI/InfoComm 1M-2009: Audio Coverage Uniformity

8. ANSI-J-STD-710: Audio, Video and Control Architectural Drawing Symbols

9. EIA Compliance: Comply with following Electronics Industries Standards:

a. Sound Systems, EIA-160

b. Loudspeakers, Dynamic Magnetic Structures and Impedance, EIA-299-A

c. Racks, Panels and associated equipment, EIA-310-A

d. Amplifiers for Sound Equipment, SE-101-A

e. Speakers for Sound Equipment, SE-103

10. TIA/EIA-607 Telecommunications Grounding

11. BICSI Telecommunications Distribution Methods Manual (Ninth Edition)

12. Federal Communications Commission Part 15

13. Audio Engineering Society (AES)

1.10 DELIVERY, STORAGE, AND CONDITIONS

A. Include delivery, storage, and handling of all products and materials to be delivered and installed.

B. Contractor shall be responsible for providing on-site storage if necessary. Contractor may negotiate a storage facility with the Construction Manager, but shall still be responsible for his own materials.

C. Contractor shall provide all necessary means to protect and safeguard their work from damage by other contractors and trades up to the date of final acceptance by the Owner. Contractor shall be responsible for all costs to clean and repair any damage to installed systems unless the contractor proves to the Owner’s satisfaction that the damage was caused by other contractors.

D. Installing Contractor bears the responsibility to verify all site conditions and coordinate with the Electrical Contractor to ensure a complete and functional system is supplied to the Owner.

E. Verify dimensions of major components to check for entry through doors, ceiling height clearance, and column interference prior to the installation of the equipment.

F. Installing Contractor shall stay aware of all project time schedules and shall coordinate with all other trades for all aspects of the work.

G. Installing Contractor shall include provisions in the bid to make at least three (3) visits to the site prior to beginning of site work to verify site conditions, coordinate with other trades, meet with representatives of the Owner, or deal with other issues that may arise in the course of building construction.

H. In addition to the three (3) site visits the Installing Contractor shall attend progress meetings and foreman meetings as required by the Construction Manager.

1.11 OWNER FURNISHED EQUIPMENT

A. The Owner reserves the right to furnish any materials necessary for the Project.

B. For items of equipment which are to be installed but not purchased as part of the Work, the Work shall include:

1. Coordination of any necessary delivery.

2. Unloading equipment and boxes from delivery trucks.

3. Safe handling of the equipment until final installation.

4. Inspection of all items and testing as necessary to verify proper operation of the equipment.

5. Immediately notify the Owner of any non-functional items. Any damaged item not brought to the owner’s attention within 1 week will be considered damaged by the Contractor.

6. Install all owner furnished items as noted in the project specifications and drawings.

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1.12 WARRANTY

A. The Installing Contractor shall provide timely maintenance of any malfunctions of the installed systems, at no additional cost to the owner, for a period of twelve (12) months from the date of acceptance by the owner unless damage or failure of the system is caused by misuse, abuse, neglect, or accident.

B. The Installing Contractor shall guarantee availability of local service by factory-trained personnel from an authorized distributor of the equipment manufacturer. The distributor shall have available a stock of the manufacturer's standard parts.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Refer to sections under section 27 41 00 -- Part 1 for all Equipment Specifications listed by space and type.

B. Refer to the associated Appendices for all equipment to be installed. Contractor shall be liable to provide a complete and functional system regardless of whether parts are specifically identified in the specifications and equipment lists.

C. In the event that a conflict would arise between the equipment lists and the associated drawings the contractor shall provide the greater quantity or cost impact to the project.

D. If the contractor has bid a product of lesser value that does not meet the project requirements and standards to form a complete and fully functional system, the contractor shall provide the more expensive item that does meet the standards at no additional cost to the owner.

2.2 REQUESTS FOR ALTERNATES

A. Requests for equipment to be considered as alternates shall be considered under the following circumstances:

1. Alternate requests shall be submitted to the consultant.

2. Show the original item specified and the proposed alternate.

3. Provide a shop drawing showing how the equipment integrates to the rest of the system.

4. Provide speaker mapping data (if alternate requested is a loudspeaker).

5. Provide a demo piece of equipment for testing by the consultant (if requested).

6. Install the specified equipment if the request is denied.

PART 3 - EXECUTION

3.1 GENERAL INSTALLATION (MATERIAL AND WORKMANSHIP)

A. Non-compliance with any of the following as deemed by the Owner or Consultant shall be cause for rejection of Work by the Owner, and replacement by Contractor to Owner’s satisfaction, and at no added cost to the Owner.

1. All materials, methods, and workmanship shall be performed as specified.

2. If an installation practice contrary to these specifications and drawings is desired by the contractor, then the Contractor shall make a written request to that effect. Modifications shall not be implemented without written approval from the Consultant and/or Owner.

3. If a circumstance should arise where the specified item is no longer available, then the Contractor shall supply the manufacturer’s current model and verify that the product is compatible with the other system components. Contractor shall bear all costs associated with this verification and testing. Failure to properly verify compatibility shall not be grounds for any additional payment.

4. All installation shall be in accordance with generally accepted broadcast, video, and audio engineering practices.

5. Contractor shall work closely with all other trades on the project to meet appropriate deadlines and complete work in a timely manner. Should Contractor fail to meet such

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deadlines, appropriate compensation for lost usage of the systems and space shall be withheld from payment of any fees Contractor is due or has already been paid.

6. Contractor is responsible to verify all site conditions and to coordinate with other trades to ensure that a complete and functional system is provide to the Owner. Verify all dimensions of equipment for clearance through doors and other potential obstructions.

7. Contractor shall be liable to protect their work from damage up to the date of final acceptance by the owner.

8. All permanently installed equipment will be secured…