Hard Copy Records and Magnetic Media Storage (2026)

The Arizona Department of Administration is requesting proposals for hard copy records and magnetic media storage services under RFP BPM007624, with proposals due August 21, 2026 and a pre-offer conference on August 11, 2026 at 11:00 a.m. MST.

The scope encompasses storage services for hard copy records and magnetic media. Offerors must submit a signed Offer and Acceptance Form, a HIPAA Business Associate Agreement, and pricing in the specified Excel format through the State's eProcurement system. The State reserves the right to make multiple awards, award by individual line items, or make aggregate or regional awards as determined most advantageous.

Evaluation criteria in order of importance are Cost (Pricing), Experience and Capacity of Offeror, and Method of Approach. The State may conduct clarifications, oral presentations, and interviews during evaluation. Offerors must provide evidence of financial stability and insurance availability and must acknowledge all Solicitation Amendments issued as of the due date.

Offers remain open for 180 days, with the acceptance period restarting upon submission of each Revised Offer or Best and Final Offer. All offers submitted and opened are public records retained for six years and accessible through the eProcurement system after contract award, except portions deemed confidential.

The deadline to submit RFP questions is Monday, August 17, 2026; questions submitted after that date will receive best-effort responses only. The pre-offer conference requires advance registration by email to eric.bell@azdoa.gov at least 24 hours prior, with company name, contact person, phone number, and email address.