Halloween Parade - Crowd Control Barricades

The Town of Vienna, Virginia is requesting proposals for installation and removal of temporary metal crowd control barricades along the Halloween Parade route on Maple Avenue and Center Street, with proposals due September 17, 2026 at 2:00 p.m. and questions due September 9, 2026 at 2:00 p.m.

The scope covers approximately 6,190 linear feet of barricading on both sides of Maple Avenue from Center Street to Branch Avenue and a portion of Center Street. Barricades must prevent children from passing through or climbing underneath, be secured via locking mechanisms or zip ties, and positioned six feet from the curb into the inside traffic lane. Installation must be completed by 6:00 p.m. on Wednesday, October 28, 2026, with removal beginning immediately after the parade concludes at approximately 9:00 p.m. The Town will provide lane closures during installation and removal. Driveway closures at nineteen designated locations must occur between 6:15 p.m. and 6:45 p.m.

The contract term runs one year from award through June 30, 2025, with optional renewal for up to four additional one-year increments at the Town's discretion, subject to mutual written agreement and price adjustments capped at CPI-U for the Washington-Arlington-Alexandria area. No contract value is specified.

Evaluation is weighted across Qualifications and Experience (20%), Understanding of Project and Approach (20%), Cost Proposal (20%), Technical Compliance and Equipment (15%), Timeframe and Logistics (15%), and Staffing and Availability (10%), with a maximum score of 500 points. Short-listed offerors must deliver oral presentations scored on preparedness (25%), presentation quality (50%), and question responses (25%). Award will be made to the responsible offeror offering best value; negotiations begin with the highest-ranked firm.

Offerors must provide three references for similar projects, proof of professional liability insurance, and State Corporate Commission documentation. Required insurance includes Worker's Compensation, Employers Liability ($100,000), Broad Form Comprehensive General Liability ($2,000,000 combined single limit), Automobile Liability ($1,000,000 combined single limit), and Professional Liability/Errors and Omissions coverage, with the Town named as additional insured. Proposals are limited to fifty pages and submitted electronically through the Town's eProcurement Portal.