Groundskeeping - Mowing, Landscape & Irrigation Services

Pinellas County, Florida is issuing a Request for Proposals (RFP) for comprehensive countywide groundskeeping, mowing, landscaping, and irrigation services covering 37 county-owned facilities across five geographic zones (Northwest, Mid, Southeast Central, Southeast South, and Radio Towers). The contractor shall provide all labor, materials, equipment, and resources necessary to deliver routine mowing, trimming, edging, debris removal, irrigation system maintenance and repair, tree and shrub pruning, pest control, and fertilization services across three maintenance classes with varying service frequencies ranging from 4 to 36 annual maintenance cycles depending on facility classification. Class 1 locations (20 facilities) require 36 annual cycles with comprehensive full-service maintenance; Class 2 locations (15 facilities) require 24 annual cycles with reduced service scope; and Class 3 locations (6 radio shelter facilities) require 12 annual cycles or 4 seasonal cycles with minimal maintenance. Proposals must be submitted electronically via OpenGov by March 24, 2026 at 3:00 p.m., with a non-mandatory site visit scheduled for March 4, 2026 at three locations and a question submission deadline of March 12, 2026 at 3:00 p.m. The initial contract term is 36 months with two optional 12-month extension periods for up to 60 months total. Evaluation criteria are weighted as follows: Approach (10%), Statement of Work (20%), Compensation/Pricing (30%), Qualifications (20%), and Firm Experience with Similar Projects (20%). Required qualifications include at least three references demonstrating similar commercial or governmental groundskeeping projects, a permanent business office within Pinellas County or convenient proximity, and certifications including Best Management Practices training, Pest Control Operator certification, and Certified Arborist credentials for tree work.

The solicitation does not identify specific set-aside designations for disadvantaged enterprises within the available documentation. However, contractors must comply with multiple compliance affidavits and certifications including a Common Carrier Attestation certifying non-transportation of unauthorized aliens, a Human Trafficking Affidavit confirming no use of coercion for labor, and a Foreign Country of Concern Affidavit certifying the contractor is not owned or controlled by specified foreign countries including China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. Yellowstone Landscape Southeast LLC DBA Yellowstone Landscape appears to be the current incumbent contractor based on fiscal review documents indicating existing service contracts with historical expenditures. The total contract value for the new procurement is estimated at $1,235,953.80 for the three-year term with an annualized cost of $411,984.60, while a prior fiscal review referenced a five-year contract valued at $4,565,858 with annual estimated expenditures of $913,171.60. Pricing shall be submitted on a per-cycle basis for routine maintenance, with additional line items for miscellaneous labor services (general labor, irrigation labor, and installation services) and per-quoted event services, with provisions allowing annual price adjustments not to exceed the lesser of the Consumer Price Index or 5 percent effective 12 months after award and annually thereafter. The County reserves the right to add or delete locations and services during the contract term, with all added work performed at the contracted rates subject to written authorization via purchase order.