Grounds Maintenance, Wud Easements, Term Contract

Palm Beach County Board of County Commissioners, Procurement Department is requesting quotations for grounds maintenance services at water utility easements under a term contract, RFQ #27-0010/YE, with quotes due October 22, 2026 at 4:00 p.m. A 5% local preference applies to quoters with a permanent place of business in Palm Beach County, and a separate 5% Glades local preference applies to qualifying Glades businesses.

The scope includes debris removal and off-site disposal, tree-limb trimming to maintain six-foot clearance for safe walking, ground-cover trimming to four inches or less, maintenance of path widths at least six feet wide, and cleaning and herbicide application around meter boxes. The quoter must submit a Safety Data Sheet for all chemicals applied to county property for county supervisor approval prior to application.

Service intervals vary seasonally: one service per month during January, February, March, April, November, and December; one service per month during May, June, and October; and two services per month during July, August, and September. Pricing must remain firm for 90 days from submission and throughout the initial and subsequent contract terms. The county reserves the right to accept or reject any or all quotes and to award contracts to multiple vendors.

All quoters must register or maintain active vendor registration in the county's Vendor Self Service system, and all subcontractors must also be registered. E-Verify compliance, criminal history record checks for certain facility access, and compliance with federal requirements including equal employment opportunity, Davis-Bacon Act provisions where applicable, and debarment and suspension certifications are mandatory contract conditions. The SBD program requirements apply to the non-federally funded portions.