Grounds Maintenance Services

The City of Wichita, located in Sedgwick County, Kansas, is seeking qualified licensed contractors to provide comprehensive grounds maintenance services for approximately 5,000 acres of municipal land through Request for Proposal (RFP) No. 250336. The services encompass maintenance of parks, medians, rights-of-way, and various public spaces, with approximately 4,000 acres to be maintained through contracted services. Contractors must possess a minimum of 5 years' experience in similar services and demonstrate understanding of industry standards, with a requirement to have at least two comparable contracts. The proposal will be evaluated based on four key criteria: methodology in meeting scope of work requirements (15%), verified successful comparable contracts (35%), meeting proposal requirements and documentation (20%), and overall cost of solution (30%). Key dates include a pre-proposal conference scheduled for December 10, 2025, at 1:30 p.m., with electronic proposals due by January 2, 2026, at 10:00 a.m. The contract term is one year with two potential one-year renewal options, with anticipated contract award in February 2026.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors can earn incentive payments of 5% for each successfully completed location, contingent upon meeting performance standards such as timely notification, minimal citizen complaints, and completing work orders without deficiencies. The city will compensate contractors through work orders, with final payment due 30 days after satisfactory completion of each Grounds Maintenance Cycle. The attached vendor pricing sheet indicates the contract covers 103 distinct service groups across various municipal locations, including parks, libraries, police facilities, cemeteries, roadways, and medians, with maintenance cycles ranging from once per year to 30 cycles annually. While specific budget ranges are not disclosed, the comprehensive nature of the contract suggests a substantial investment in municipal landscape maintenance. The document provides a detailed template for vendors to propose costs across multiple service levels and location types, indicating a complex and extensive grounds maintenance procurement opportunity.