Grounds Maintenance For Fire Stations

The City of Portsmouth Purchasing Office in Virginia is soliciting bids for an Indefinite Delivery/Indefinite Quantity contract to provide grounds maintenance services to seven City of Portsmouth Fire Stations on a seven-day mowing cycle, with bids due July 21, 2026 at 2:00 PM EST and public opening scheduled for July 22 at 3:00 PM via Microsoft Teams.

The scope covers comprehensive grounds maintenance at fire stations located at 1601 Effingham Street, 4001 River Shore Road, 645 Broad Street, 3901 Winchester Drive, 1195 Hodges Ferry Road, 3230 Victory Boulevard, and 3201 Cedar Lane. Services include mowing, litter removal and disposal, debris and vegetation removal from lawns, sidewalks, fence lines, plant beds, curbs, gutters, and hard surfaces during the active growth season from mid-March through the first week of December. Turf must be maintained at two inches using reel or rotary mowers with all clippings removed immediately after each cycle. No services are performed on Sundays or City-observed holidays except in emergencies.

Minimum qualifications require three years of grounds maintenance experience and three professional references demonstrating relevant experience. The contractor must maintain Comprehensive General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Insurance with $1,000,000 liability per occurrence, naming the City as an additional insured. The contractor bears all costs for labor, equipment, materials, and legal debris disposal.

The contract term is two years with three optional one-year renewals, potentially extending to five years total. Award will be made to the lowest responsive and responsible bidder based on the grand total price across all seven sites; bidders must submit per-site pricing. Invoices are paid 30 days after receipt. The City reserves the right to add or delete sites upon mutual agreement regarding pricing adjustments. Questions are due July 9, 2026 at 4:00 PM EST. Bids must be submitted electronically through eVa.virginia.gov and must include a completed W-9 form.