Ground Maintenance Equipment for Bland Correctional Center

The Virginia Department of Corrections is requesting sealed bids on ground maintenance equipment for Bland Correctional Center (256 Bland Farm Road, Bland, Virginia) under Quick Quote solicitation DOCW-718-26-28, with bids due June 8, 2026 at 2:00 p.m. EST. Equipment must be delivered and invoiced on or before June 15, 2026; the ability to meet this deadline is a consideration in award. This procurement is set-aside for award priority to DSBSD-certified micro businesses or small businesses, with pricing and award criteria structured to favor certified small businesses up to $100,000 provided bids are deemed fair and reasonable.

The scope comprises two Kubota utility vehicles (Model RTVX2C-SKLH-1 or approved equivalent), two Kubota zero-turn mowers with 60-foot mowing decks (Model ZD1211-3-60 or approved equivalent), and four Echo X Series trimmers (Model SRM-3020T or approved equivalent, minimum 30.5 cc professional-grade 2-stroke engine with 1.8 hp and 2-year commercial warranty). Required delivery timeframe is five calendar days after receipt of order with 24-hour advance notification prior to delivery. Pricing must be all-inclusive of freight and delivery charges with no extra charges allowed.

Award will be made on a line-item basis. The solicitation includes an ordering option allowing the Virginia Department of Corrections to place additional orders within sixty days of contract award at the original unit price, with aggregate additional orders not exceeding 100 percent of originally stated quantities. All bidders must register in eVA and comply with vendor transaction fees (1 percent, capped at $500 for DSBSD-certified small businesses or $1,500 for larger businesses). Contractors must maintain minimum Commercial General Liability insurance of $1 million per occurrence, carry workers' compensation, and provide Prison Rape Elimination Act (PREA) training for staff with inmate interaction. The bid acceptance period is thirty days. Payment is made upon completion of delivery and acceptance via Small Purchase Charge Card, ePayable, EDI, or check in accordance with Virginia's Prompt Payment Act.