Griffith Disaster Debris Removal and Disposal Services

The Town of Griffith, Indiana is requesting proposals for disaster debris removal and disposal services to address damage from August 2026 storms via RFP posted September 18, 2026, with proposals due October 5, 2026 at 9:00 a.m. CST through the DFS Procurement Portal at dfs.bonfirehub.com. Award is anticipated at the Griffith Town Council public meeting on October 6, 2026 at 7:00 p.m. All companies, including women, minority, and veteran-owned businesses, are encouraged to submit.

The scope encompasses debris collection, sorting, hauling, and disposal from Town-maintained rights of way under FEMA Public Assistance guidelines; vegetative debris reduction via grinding, chipping, or burning at approved sites; construction and demolition debris disposal; hazardous tree and limb removal; and stump extraction. The sample cost proposal includes 20 line items with estimated quantities measured in cubic yards, each, or square feet.

The initial contract term is 120 days with optional extension to one year from execution and up to three additional one-year extensions at the Town's discretion. Maximum contract completion timeline is 180 calendar days from the incident date unless modified by written change order. No specific contract value is stated in the RFP.

Cost is weighted at 35 percent of the total evaluation score using a scoring formula comparing each proposer's cost to the lowest submitted cost. Bid security of not less than 5 percent of the contract amount is required prior to submission. Performance bonds of 100 percent of the awarded contract amount must be provided before work commences. The contractor must maintain commercial general liability insurance of $2 million aggregate / $1 million per occurrence, comprehensive automobile liability of $1 million per occurrence, and worker's compensation insurance with $1 million per occurrence employer's liability coverage. Monthly invoices are paid within 45 days of Town approval, with the Town retaining up to 10 percent of payment for unsatisfactory progress. All work must comply with FEMA PA guidelines, federal affirmative action requirements, Davis-Bacon considerations, OSHA standards, and environmental and equal opportunity regulations. Questions submitted within 48 hours of the submission deadline will not be answered.