Griffith Disaster Debris Monitoring Services

The Town of Griffith, Indiana is requesting proposals for disaster debris monitoring services following severe storms in August 2026, with proposals due October 5, 2026 at 9:00 a.m. CST via the DFS Procurement Portal at dfs.bonfirehub.com. The Town anticipates making an award at the October 6 Town Council meeting.

The scope encompasses daily coordination and monitoring of debris recovery operations across public rights-of-way, public property, drainage areas, waterways, and Town-designated eligible areas. Services include coordinating briefings, supporting temporary debris storage site selection and permitting, scheduling contractor operations, monitoring recovery contractor activities, assisting with public concerns, certifying contractor vehicles, utilizing electronic ticketing systems with GPS coordinates and digital photography, generating operational reports, tracking road clearance progress, reconciling debris contractor invoices, and preparing final reports for FEMA reimbursement. Work must comply with FEMA Public Assistance Program guidelines.

Pricing is structured around seven labor positions with specified hourly rates: Project Manager (2% weight), Operations Manager (2%), Documentation Manager (5%), Billing/Invoice Specialist (1%), Field Supervisor (10%), Load Site Monitor (60%), and Debris Site Monitor (20%). All hourly costs are all-inclusive with no rate increases for overtime. The contractor must provide signed timesheets and maintain records for three years after completion.

The initial contract term is one year with options to extend for four additional one-year periods. Evaluation criteria allocate 15% to Qualifications of Firm, 20% to Qualifications of Staff, 30% to Technical Approach and Automated Debris Management System capabilities, and 35% to Cost Proposal, with an optional 10-point interview component. The awarded contractor must maintain Workers' Compensation insurance with minimum $1 million Employers' Liability, Commercial General Liability of minimum $1 million, and Business Automobile Liability of minimum $1 million per occurrence. Neither bid nor performance bonds are required. The contract is not assignable. Questions must be submitted within the Portal; those submitted within 48 hours of the deadline will not be answered.