Grease Trap Maintenance

The University of North Carolina at Charlotte is requesting bids for grease trap maintenance services at 26 interceptor locations across the main campus and Dubois Center downtown location under IFB #66-27006 SB, with bids due September 2, 2026 at 2:00 PM ET via the North Carolina eVP.

Bidders must demonstrate a minimum of five continuous years of commercial grease trap cleaning experience. The scope includes pumping grease from traps operated by University Dining Services, cleaning and disposal of spills, proper waste disposal with certified verification documentation, and compliance with OSHA safety standards. Services range from annual to monthly maintenance depending on location, plus emergency call response. The contractor must provide all labor, materials, and tools and assume responsibility for cleanup of any spills incurred during removal.

Pricing is submitted on Attachment A with per-service unit costs for all 26 identified locations and emergency call rates. Award will be made to the responsive bid offering the lowest price meeting specifications; the state reserves the right to make separate awards for different line items or cancel the solicitation. Vendors must provide proof of insurance naming UNC Charlotte as additional insured within two business days of award, complete customer reference forms, worker location documentation, and financial stability certifications. The state reserves the right to require a demonstration of cleaning methods at no charge before award.

The initial contract term is two years from the effective date, with UNC Charlotte holding options to renew for up to three additional one-year terms. Written bid questions are due August 19, 2026 at 2:00 PM ET, with state responses by August 24, 2026. Contract award is anticipated by September 14, 2026. All services must comply with North Carolina General Terms and Conditions and professional employee conduct standards, with service schedules agreed upon in advance with the university.