GREASE TRAP CLEANING

Erie 1 BOCES is seeking sealed bids for grease trap cleaning services across four technical center locations in western New York, with the bid due on May 28, 2025 at 11:00 a.m. The contract covers comprehensive cleaning and inspection of grease traps at Education Campus, Harkness Career & Technical Center, Kenton Career & Technical Center, and Potter Career & Technical Center, with services to be performed three times per fiscal year (ideally in July, December, and March). Key deliverables include complete trap cleaning involving scraping trap sides, high-pressure washing, total waste removal, and hydro-jetting drain lines, with contractors required to contact the Head Custodian at each site and arrange a pre-bid site visit. Evaluation criteria will focus on the lowest responsible and responsive bidder, considering factors such as reliability, material quality, conformity with specifications, and delivery terms. The contract term spans July 1, 2025 through June 30, 2026, with an optional one-year renewal possible under the same terms. Vendors must comply with prevailing wage requirements, provide extensive documentation including Non-Collusive Bidding certification, and adhere to strict waste disposal regulations that align with federal, state, county, and city laws.

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises, though standard New York State procurement guidelines likely apply. Contractors must meet prevailing wage requirements under Article 9 of the NYS Department of Labor regulations, which includes specific hourly rates and supplemental benefits for workers. While no incumbent vendors are identified, the bid documents specify that vendors must provide an hourly rate for additional services like cleaning building floor drains not included in the primary contract. Vendors are required to use pre-approved bacterial products with restrictions on enzyme, surfactant, and solvent content. Although no specific budget range is mentioned, the contract includes provisions for detailed per-center cleaning cost submissions and allows vendors to propose potential price escalations for a potential second-year renewal. The contract emphasizes comprehensive reporting requirements, including documentation of any equipment damage or issues discovered during service, and mandates strict compliance with labor and environmental regulations.