GRCC*Refuse Collection and Disposal Service

The Commonwealth of Virginia Department of Corrections is seeking a refuse collection and disposal service contract for the Greensville Correctional Center located in Jarratt, VA. The Invitation for Bids (IFB) solicits comprehensive waste management services for a facility housing approximately 3,300 inmates, including 3,000 within the main secure perimeter and 300 in a minimum-security complex. The scope requires providing labor, equipment, and services to collect and dispose of non-hazardous refuse from multiple locations, including the main prison complex and Yarden Farm. Specific equipment requirements include two 35-cubic yard self-contained compactors at the Sally Port, one 35-cubic yard compactor outside the perimeter, three 30-cubic yard roll-off containers, and two 30-cubic yard self-contained compactors. The solicitation mandates all refuse be deposited at the Greensville County Sanitary Landfill, with an estimated 440 pulls per year for Sally Port compactors and 24 pulls annually for other containers. A mandatory pre-bid conference is scheduled for February 12, 2025 at 10:30 AM, with sealed bids due on February 18, 2025 at 1:00 PM. The initial contract term will run from March 1, 2025 through February 28, 2026, with four available one-year renewal options.

Vendors must register in the eVA procurement system and will be subject to vendor transaction fees of 1%, capped at $500 for small businesses and $1,500 for other businesses. While no specific set-asides are explicitly mentioned, the contract includes standard small business subcontracting requirements targeting 42% participation. Bidders are required to provide pricing through monthly rental fees and per-pull charges for seven containers, though a specific total contract value is not explicitly stated. The solicitation indicates an expectation of competitive pricing and comprehensive waste management services. Vendors must demonstrate capability to manage multiple container types across various facility locations, including secure and minimum-security areas. The contract requires comprehensive waste disposal services with strict adherence to facility requirements and local landfill regulations. Potential bidders should have extensive experience in institutional waste management, particularly in correctional facility environments, and the ability to provide reliable, consistent service throughout the contract period.